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Emergency and Community Services Committee Agenda for January 19, 2011

City of Hamilton crest

City of Hamilton

Wednesday, January 19, 2011

 

1:30 p.m.

 

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Ida Bedioui, Legislative Assistant

(905) 546-2424 ext. 4605

 

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

                        Agenda available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA
  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    N/A

  4. PUBLIC HEARINGS/DELEGATIONS
  5. STAFF PRESENTATIONS
  6. DISCUSSION ITEMS

    8.1       Fairness to Hamilton Campaign Sub-Committee (referred from Council December 1, 2010)

     

    8.2       Appointments to the Interview Sub-Committee

  7. MOTIONS
  8. NOTICES OF MOTION
  9. GENERAL INFORMATION/OTHER BUSINESS

    11.1    Confirmation of Outstanding Business List

     

    11.2    Outstanding Business List – Proposed New Due Date:

     

    (i)         Item “I” – Additional Funding for First Place Hamilton

    Current Due Date: January 19, 2011

                Proposed New Due Date: February 2, 2011

     

    (ii)        Item “L” – City of Hamilton Domiciliary Hostel Program Review

    Current Due Date: January 19, 2011

                Proposed New Due Date: May 18, 2011

     

    (iii)       Item “N” – Social Service Funds - Feasibility of Replenishing the $3.1 million, to the Social Services Budget

    Current Due Date: January 19, 2011

                Proposed New Due Date: February 2, 2011

     

    (iv)       Item “O” – Policy for the use of any year-end Surplus of the Ontario Municipal Partnership Funds

    Current Due Date: January 19, 2011

                Proposed New Due Date: February 2, 2011

     

    (v)        Item “T” – Policies and Procedures for all Future Expenditures from Capital Reserve Fund #112248

    Current Due Date: January 19, 2011

                Proposed New Due Date: February 2, 2011

     

     

  10. PRIVATE AND CONFIDENTIAL

    12.1    Personnel Matter (Verbal – no copy)

     

  11. ADJOURNMENT
  12. OUTSTANDING BUSINESS LIST

     

     

    Issue

    Date Action Initiated

    Lead Dept./

    Division

    Status

     

    Due Date

    A.

    Farmers’ Market – Implications of Operating the Market by an Independent Operator

    E&CS

    June 20/07

    Item (n)(i)

    CS06008(b)

    Dec. 3/08

    ECS 08-016,

    Item 12

    ECS08062

    Culture Division

    (Anna Bradford)

    That staff be directed to proceed with the undertaking of a Business Case Study, which provides for public consultation, for the creation of a not-for-profit corporation to operate the Hamilton Farmers' Market, as described in Section 6 and 8 of Ontario Regulation 599/06 under the Municipal Act, 2001 and report back to the E&CS Committee.

     

    To be determined by Hamilton Farmers’ Market Transition Sub-committee

     

    B.

    City of Hamilton Events Strategy

    Nov. 7/08

    E&CS,

    Report 

    07-013

    Item 3

     

    Culture Division

    (Anna Bradford)

    That staff be directed to prepare and Events Strategy for the City of Hamilton, which outlines the City’s role in the delivery and support of Special Events within Hamilton, and report back to the E&CS Committee.

    March 2, 2011

     

    C.

    Recreation Access Policy (Needs Assessment):

     

    The Advisory Committee for Persons with Disabilities respectfully requests that the Recreation Division undertake a needs assessment to identify the recreational needs of persons with disabilities.

    May 12/08

    COW

    Report 08-019

    Item 4

     

     

    Recreation Division

    (Diane LaPointe-Kaye)

    Advisory Committee for Persons with Disabilities Report 08-002, April 8, 2008

     

    That Report 08-002 of the Advisory Committee for Persons with Disabilities be referred to the General Manager of Community Services for review and report back to the E&CS Committee.

     

     

     

    September 21, 2011

     

    D.

    Investigation of Lands Suitable for the Development of Recreation Facilities and Seniors Centres

     

    Sept. 3/08

    E&CS

    Report 08-011, Item 3(f)

    Recreation Division

    (Diane

    LaPointe-Kay) and

    Bill Farkas)

    That staff be directed to investigate lands suitable for the development of:

    (i)         the Norman Pinky Lewis Rec. Centre;

    (v)        a new seniors centre in Waterdown;

    (vii)      a new rec. facility in Upper Stoney Creek; and,

    (viii)     a new rec. facility in on the South Hamilton mountain,

    and report back to the E&CS Committee.

     

    October 19, 2011

    E.

    Review and Update Option 4 - Strategic Renewal and New Construction Strategy (every 5 years)

     

    Sept. 3/08

    E&CS

    Report 08-

    011, Item 3(d)

    Recreation & Strategic Services Divisions

    (Diane

    LaPointe-Kay / Terry Quinn)

    That staff be directed to review and update those recommendations made in Option 4 - the Strategic Renewal and New Construction strategy, as shown on pages 137-156 of the Use, Renovation and Replacement Study of Hamilton Recreation and Public-Use Facilities (attached as Appendix A (pages 137-156) to Report 08-011), every five years and recommend changes, as necessary, and report back to the E&CS Committee.

     

     

    November 9/11

    F.

    Electrocardiogram Monitor Defibrillator and Public Access Defibrillator Manufacturers – Competitive Process

     

    E&CS

    Sept. 17/08

    Report

    08-012,

    Item 14(d)

     

    Emergency Medical Services

    (Brent Browett)

    That staff be directed to investigate, prior to the end of 2012, the capabilities of other electrocardiogram monitor defibrillator and public access defibrillator manufacturers to determine if a competitive process would be appropriate, at that time, and report back to the E&CS Committee.

     

     

    June, 2012

    G.

    Auchmar Estate – Business Plan

    Nov. 4/08

    Referred to E&CS by E&DP Report 08-021, Item (t)(i)

    Culture Division

    (Anna Bradford)

    That staff be directed to prepare a Business Plan and report back to E&CS Committee.

     

    TBD

     

    H.

    Public Art Master Plan –

    Annual Update

     

    Feb. 18/09

    E&CS

    Rep. 09-003,

    Item 3(e)

     

    Culture Division

    (Anna Bradford)

    That staff be directed to report to the E&CS Committee respecting the status of the Public Art Master Plan implementation process and recommendations on an annual basis. 

     

     

     

    April

    20/11

    I.

    Additional Funding for First Place Hamilton

    Nov. 11/09

    Council,

    Item 5.3

    CityHousing Hamilton and Social Housing & Homelessness Divisions

    (Brenda Osborne)

    &

     (Gillian Hendry)

    Correspondence from the Minister of MMAH was forwarded to staff for a report to the E&CS Committee.

     

    January

    19/11

    J.

    Beach Canal Light Station Operational Study and Heritage Building Assessment

     

     

     

    June 2/10

    E&CS Report 10-009, Item 5

    CS09068(a)

     

     

     

     

     

     

     

     

     

     

     

     

     

    ___________

    Nov. 18/09

    E&CS

    Report 09-014

    Item 3(b)

     

    Culture Division

    (Anna Bradford)

    That staff be directed to prepare an assessment of the City’s future plans for the Beach Canal Lighthouse and the Lighthouse Keeper’s Cottage, specifically in the areas of maintenance, capital investments, operations, land use and security, prior to any further negotiations regarding transfer of ownership from the Federal Government to the City of Hamilton.

    ______________

    That staff be directed to investigate the terms to transfer ownership of the Beach Lighthouse and Lighthouse Keeper’s Cottage from the Federal Government to the City and report to the E&CS Committee.

     

     

    February

    2/11

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    _______

    Pending Completion of the Assessment

     

    K.

    Residential Fire Sprinkler Resolution

    Dec. 9/09

    Council,

    Item 5.6

    Hamilton Emergency Services

    (Fire Chief)

     

    The resolution from the Town of Newmarket was referred to staff for a report to the E&CS Committee.

     

     

    TBD

    Please put specific meeting date

    L.

    City of Hamilton Domiciliary Hostel Program Review

    April 7/10

    E&CS

    Report 10-005

    Item 11(b)

    Social Housing & Homelessness Division

    (Gillian Hendry)

    That staff be directed to report back to the E&CS Committee before January 31, 2011 with a report outlining the findings and recommendations of the City of Hamilton Domiciliary Hostel Program Review. 

     

    January

    19/11

    M.

    Sports Field Management Strategy

     

    Jan. 30/08

    Public Works

    Report 08-001

    Item 8

     

    March 22/10

    Public Works

    Item (ii)

    Referred matter to E&CS

    Recreation Division

    (Diane LaPointe-Kay)

    That following stakeholder input, the Sports Field Management Strategy be brought back to the E&CS Committee

     

    This item was transferred to the E&CS Committee, with a due date of June 2, 2010.

     

     

    February

    2/11

    N.

    Social Service Funds - Feasibility of Replenishing the $3.1 million, to the Social Services Budget

    June 16/10

    E&CS

    Report 10-010

    Item (d)(ii)

    Financial Planning & Policy

    (Mike Zegarac)

    Staff was directed to review, on a go forward basis, the feasibility of replenishing the $3.1 million, which has been allocated to capital projects, to the social services budget and report back to the E&CS Committee.   

     

     

    January

    19/11

    O.

    Policy for the use of any year-end Surplus of the Ontario Municipal Partnership Funds

    June 16/10

    E&CS

    Report 10-010

    Item (d)(ii)

    Financial Planning & Policy

    (Mike Zegarac)

    Staff was directed to develop a policy, with options, for the use of any year-end surplus of the Ontario Municipal Partnership Funds, and report back to the E&CS Committee

     

    January

    19/11

    P.

    Needs Assessment – Ice Rinks in the Stoney Creek Area

    July 6/10

    COW

    Report 10-020, Item 16

    CS10070

    Recreation Division

    (Diane LaPionte-Kay)

    That staff be directed to do a needs assessment, respecting recreation facilities in Stoney Creek, and to include in the report a survey of residents ability to travel to different proximities, and report back to the E&CS Committee

     

    November 23, 2011

     

    Q.

    Feasibility of Conducting a Public Art Project at Battlefield Park

     

    August 12/10

    Council

    Item 7.2

     

    Culture Division

    (Anna Bradford)

    That staff be directed to consult with the aboriginal community, respecting the feasibility of conducting a public art project; to be located at Battlefield Park that would explore the theme of the aboriginal role/contribution to the Battle of Stoney Creek, and report back to the E&CS Committee.

     

     

    March 2, 2011

     

    R.

    Loss of Rental Housing through Condominium Conversions

    September

    8/10

    E&CS Report 10-011,

    Item (h)

     

     Social Housing & Homelessness Division

    (Gillian Hendry)

     

    and

     

    Planning & Economic Development Department

    (Greg Macdonald and Kirsten Maxwell)

    That staff be directed to review the loss of rental housing to condominium conversions, in consultation with the Solutions for Housing Action Committee, the Affordable Housing Flagship and other affordable housing partners, and the Planning and Economic Development Department, and prepare a joint staff report (Community Services & Planning & Economic Development Departments) back to the Emergency and Community Services Committee.

     

     

    March 2, 2011

     

    S.

    Feasibility of Utilizing the City of Ottawa’s Somerset Gardens Mixed Tenure Affordable Housing Model in Hamilton

    September

    8/10

    E&CS Report 10-011,

    Item (i)

     

    Social Housing & Homelessness Division

    (Gillian Hendry)

     

    and

     

    Planning & Economic Development Department

    (Greg Macdonald and Kirsten Maxwell)

    That staff be directed to review the feasibility of utilizing the City of Ottawa’s Somerset Gardens Mixed Tenure Model in Hamilton, in consultation with the City of Hamilton Affordable Housing Flagship and the Planning and Economic Development Department, and prepare a joint staff report (Community Services & Planning & Economic Development Departments) back to the E&CS

    Committee.

     

     

    March 2, 2011

     

    T.

    Policies and Procedures for all Future Expenditures from Capital Reserve Fund #112248.

     

    October 

    6/10

    E&CS Report

    10-013

    Item 13(d)

    (CS10094)

    Social Housing and Homelessness

    (Gillian Hendry)

    That staff be directed to prepare policies and procedures for all future expenditures from the Capital Reserve Fund (112248) and report back to the Emergency and Community Services Committee by January 2011.

     

     

    January

    19/11

    U.

    Street Performance Policy

    October 

    6/10

    E&CS Report

    10-013

    Item (h)

    (CS10096)

    Culture Division

    (Anna Bradford)

    That staff be directed to develop a City of Hamilton Policy for Street Performance, in consultation with local buskers/street performers, Hamilton Police and related stakeholders, and report back to Emergency and Community Services Committee.

     

     

    TBD

     

    V.

    Continuation of the Addiction Services Initiative Beyond June 30, 2012

     

    October 

    6/10

    E&CS Report

    10-013

    Item 10(c)

    (CS10086)

     

    Employment & Income Security Support Branch

    (Kerry Lubrick)

    That staff be directed to submit a program enhancement, for the costs required to continue the Addiction Services Initiative beyond June 30, 2012, to the 2012 Operating Budget Process for consideration.

     

    2012

    Operating Budget

    Process

    W.

    Recreation Centre in Winona

    September 15/10

    Council,

    Item 7.2

    Recreation Division

    (Diane LaPointe-Kay)

    (a)       That staff be directed to undertake a feasibility study to review the indoor and outdoor recreation facility and program needs in Winona, and report back to the E&CS Committee as soon as possible in 2011.

    (b)       That, should the Winona Public School, located at Highway 8 and Winona Road, become available for purchase, staff immediately report back to the E&CS Committee respecting the feasibility of purchasing the school property.

    (c)        That staff be directed to include the costs associated with the feasibility study, to review the indoor and outdoor recreation facility and program needs in Winona, in the 2011 Capital Budget submissions, in an amount not to exceed $75,000.

     

     

    TBD

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    2011

    CAPITAL

    Budget Process – December

    14/10

    COW

    X.

    Affordable Transit Pass Program Update

     

    August 10/10

    COW

    Report 10-022

    Item 9

    (CS10071)

     

    Social Development & Early Childhood Services

    (Jane Soldera)

    That the Affordable Transit Pass Program be referred to the 2011 Budget process for consideration; and, that any financial implications be included in the report.

     

    2011

    Operating

    Budget Process – February 17/11

    Y.

    Dalewood Recreation Centre Renewal Feasibility Study

    September

    8/10

    E&CS Report 10-011,

    Item 9

    Recreation Division

    (Diane LaPointe-Kay)

    That staff be directed to submit the Dalewood Recreation Centre Renewal project for consideration within the 10-year Capital budget program.

     

     

    2011

    CAPITAL

    Budget Process – December 14/11

    COW

    Z.

    Rooming House Strategy

    September

    22/10

    E&CS Report 10-012,

    Item 5.1

    Social Housing & Homelessness Division

    (Gillian Hendry)

    That staff be directed submit a request, for the funding required to continue the Rooming House Strategy, to the 2011 Operating Budget deliberations for consideration.

     

     

    2011

    Operating

    Budget Process – February 17/11

    AA.

    Hostels to Homes

    September

    22/10

    E&CS Report 10-012,

    Item 5.4

    Social Housing & Homelessness Division

    (Gillian Hendry)

    That staff be directed submit a request, for the funding required to continue the Hostels to Homes Program, to the 2011 Operating Budget deliberations for consideration.

     

    2011

    Operating

    Budget Process – February 17/11

    BB.

    2.5 FTEs for Food Services Workers at Macassa Lodge

     

    October 

    6/10

    E&CS Report

    10-013

    Item 9(b)

    (CS10087)

    Homes for the Aged

    (Vicki Woodcox)

    That an increase of an additional 2.5 FTEs (Food Service Workers) for Macassa Lodge be referred to the 2011 Operating Budget process for consideration.

     

    2011

    Operating

    Budget Process – February 17/11

    CC.

    Annualized Funding for Food Share

     

    October 

    6/10

    E&CS Report

    10-013

    Item 12(a)

    (CS09072(a))

    Social Housing and Homelessness

    (Gillian Hendry)

    That an increase in annualized funding for Hamilton Food Share and its member agencies in the amount of $350,000 be referred to the City of Hamilton’s 2011 budget process for consideration.  

     

    2011

    Operating

    Budget Process – February 17/11

    DD

    Rental Fees for the use of the Lion’s Outldoor Pool Building on Jerseyville Road

    Dec 15, 2010 Council

    Item 5.14

    Recreation Division

    (Diane LaPointe-Kay)

    Correspondence from the Ancaster Montessori School referred to the GM of Community Services for report to the ECS Committee

     


    ANNUAL ADVISORY COMMITTEE PRESENTATIONS

    (For Advisory Committees Reporting to the Emergency & Community Services Committee)

     

    (i)

    Seniors Advisory Committee - Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Beverly Neill – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

     

    September

    8/11

    (Annual)

    (ii)

    Hamilton Veterans’ Committee

    Presentation respecting achievements to-date to E&CS Committee.

     

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Anna Bradford – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

     

    September

    21/11

    (Annual)

    (iii)

    Tenant Advisory Committee

    Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Jennie Vengris – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date

    October

    5/11

    (Annual)

    (iv)

    Food, Shelter and Housing Advisory Committee - Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Brian Kreps – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

     

    October

    19/11

    (Annual)

    (v)

    Hamilton Historical Board - Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Anna Bradford – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

     

    November

    9/11

    (Annual)

    (vi)

    Arts Advisory Commission - Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Anna Bradford – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

    November

    23/11

    (Annual)

    (vii)

    Hamilton Youth Advisory Committee - Presentation respecting achievements to-date to E&CS Committee.

    Oct. 3/07

    E&CS,

    Report 07-012

    Item 4

    Mark Weingartner – Staff Liaison

    That the City of Hamilton Volunteer Committees prepare and provide a presentation, with the assistance of their staff liaisons, to the E&CS Committee on an annual basis, which outlines their achievements to-date.

     

    December

    7/11

    (Annual)