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Emergency and Community Services Agenda for December 9, 2013

City of Hamilton crest

City of Hamilton

Monday, December 9, 2013

1:30 p.m.

Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario

Ida Bedioui, Legislative Co-ordinator
(905) 546-2424 ext. 4605

Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

    ADDED DELEGATION REQUESTS

    The following delegation requests wish to address Committee at the next meeting when the Report respecting the treatment of undocumented individuals in the City of Hamilton is on the agenda:

     

    4.1     Christopher Cutler, regarding making Hamilton a Sanctuary City (Attached)

    4.2     Karol Johana Pulgarin Velazquez, regarding making Hamilton a Sanctuary City (Attached)

     

    4.3     Blake McCall, regarding making Hamilton a Sanctuary City (Attached)

     

     4.4     Ines Rios, from the Immigrant Women’s Shelter, regarding making Hamilton a Sanctuary City (Attached)

     

    4.5     Nora Melara-Lopez, from the Ecumenical Support Committee for Refugees, respecting making Hamilton a Sanctuary City (Attached)

     

    4.6     Pauline Kajiura, from Community Information Hamilton, respecting making Hamilton a Sanctuary City (Attached)

     

    4.7     Scott Jones, from Micah House Refugee Reception Services, respecting making Hamilton a Sanctuary City (Attached)

     

    4.8     Sandra Lemus, from Sexual Assault Centre of Hamilton & Area, respecting making Hamilton a Sanctuary City (Attached)

     

    4.9     Omselama Abdul Sied, Andrew Amoah, James Puok and Shamso, from The Canadian African Multicultural Association (CAMA), respecting making Hamilton a Sanctuary City (Attached)

     

    4.10    Hodan Ali, from Refugee Hamilton Centre for Newcomer Health, respecting making Hamilton a Sanctuary City (Attached)

     

    4.11    Maria Antelo, from the Hamilton Community Legal Clinic/Hamilton Sanctuary Coalition respecting making Hamilton a Sanctuary City (Attached)

     

    4.12       Gary Warner, respecting making Hamilton a Sanctuary City (Attached)

     

    4.13    Krista D’Aoust, from the Neighbour to Neighbour Centre, respecting making Hamilton a Sanctuary City (Attached)


     

    UPDATES TO THE OUTSTANDING BUSINESS LIST

    11.1    Outstanding Business List

     

    (a)      The proposed New Due Dates that were provided after the printing of the agenda are highlighted:

    (i)       Item “A“ - Recreation Centre in Winona

    Due date:  December 9, 2013

    Proposed New Due Date: Q1 2015

     

    (ii)      Item “B“ - Follow-up report re: HHS ABC Program pre and post conditions after one year.

    Due date:  December 9, 2013

    Proposed New Due Date: January 20, 2014

     

    (iii)      Item “D” - Neighbourhood Down Payment Assistance Program

    Due date:  December 9, 2013

    Proposed New Due Date: June 9, 2014

     

    (iv)     Item “E” - Staff to consider the information provided regarding the Food4Kids program and report back to Committee.

    Report back on Universal School Program

    Due date:  December 9, 2013

    Proposed New Due Date:  March 24, 2014

     

    (v)      Item “F“ - That staff report back to E&CS on a collaborative plan, following a review of activities by HCCI, the City of Hamilton Access and Equity Office, the City of Hamilton’s Anti-Racism Committee, and other organizations involved in civic inclusion activities.

    Due date:  December 9, 2013

    Proposed New Due Date: March 24, 2014

     

    (vi)     Item “G” - Staff to report back re: options for updating the City of Hamilton’s existing fee waiver policy to further clarify fee waiver policies and related authorities.

    Due date:  December 9, 2013

              Proposed New Due Date:  January 20, 2014

     

    (vii)     Item “I“ - Staff to report results of the Request for Proposal and a recommendation for a not for profit provider to operate the identified City owned facility

    Staff to report back on status of investigation into the feasibility of transferring the operation of concession stands at City operated facilities to volunteer organizations.

    Due date:  December 9, 2013

    Proposed New Due Date March 24, 2014

     

    (viii)    Item “J“ - Staff to engage with Public Health staff and local agencies to investigate how undocumented individuals are treated in Hamilton, and report to the E&CS Committee.

    Due date:  December 9, 2013

    Proposed New Due Date: January 20, 2014

     

    (ix)     Item “L“ - Staff to undertake feasibility study of constructing & operating indoor recreation facilities at the Mohawk 4 Ice Centre and report back.

    Due date:  December 9, 2013

    Proposed New Due Date: March 24, 2014

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1     November 25, 2013

  4. DELEGATION REQUESTS
  5. PUBLIC HEARINGS/ DELEGATIONS
  6. DISCUSSION ITEMS
  7. NOTICES OF MOTION
  8. GENERAL INFORMATION/OTHER BUSINESS

    11.1    Outstanding Business List

     

    (a)      Proposed New Due Date:

    (i)       Item “A“ - Recreation Centre in Winona

    Due date:  December 9, 2013

    Proposed New Due Date:

     

    (ii)      Item “B“ - Follow-up report re: HHS ABC Program pre and post conditions after one year.

    Due date:  December 9, 2013

    Proposed New Due Date:

     

    (iii)      Item “D” - Neighbourhood Down Payment Assistance Program

    Due date:  December 9, 2013

    Proposed New Due Date:

     

    (iv)     Item “E” - Staff to consider the information provided regarding the Food4Kids program and report back to Committee.

    Report back on Universal School Program

    Due date:  December 9, 2013

    Proposed New Due Date: 

     

    (v)      Item “F“ - That staff report back to E&CS on a collaborative plan, following a review of activities by HCCI, the City of Hamilton Access and Equity Office, the City of Hamilton’s Anti-Racism Committee, and other organizations involved in civic inclusion activities.

    Due date:  December 9, 2013

    Proposed New Due Date: March 24, 2014

     

    (vi)     Item “G” - Staff to report back re: options for updating the City of Hamilton’s existing fee waiver policy to further clarify fee waiver policies and related authorities.

    Due date:  December 9, 2013

              Proposed New Due Date: 

     

    (vii)     Item “I“ - Staff to report results of the Request for Proposal and a recommendation for a not for profit provider to operate the identified City owned facility

    Staff to report back on status of investigation into the feasibility of transferring the operation of concession stands at City operated facilities to volunteer organizations.

    Due date:  December 9, 2013

    Proposed New Due Date

     

    (viii)    Item “J“ - Staff to engage with Public Health staff and local agencies to investigate how undocumented individuals are treated in Hamilton, and report to the E&CS Committee.

    Due date:  December 9, 2013

    Proposed New Due Date: January 20, 2014

     

    (ix)     Item “L“ - Staff to undertake feasibility study of constructing & operating indoor recreation facilities at the Mohawk 4 Ice Centre and report back.

    Due date:  December 9, 2013

    Proposed New Due Date:

  9. PRIVATE AND CONFIDENTIAL

    12.1    Private and Confidential Minutes of the November 25, 2013 meeting (Distributed under separate cover.)

     

    12.2    Extension of Service Contract for Management of the Hamilton Farmers’ Market (CS12045(b)) (Ward 2)

     

    12.3    Restructuring within the Community and Emergency Services Department (CS13053) (City Wide) (Distributed under separate cover.)  (Deferred from November 25, 2013 meeting)

     

    These matters are proposed for consideration in Closed Session pursuant to Sub-section 8.1(b)of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertain to personal matters about identifiable individuals, including municipal or local board employees.

     

  10. ADJOURNMENT
  11. OUTSTANDING BUSINESS

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.     

    Recreation Centre in Winona

    Sept 15/10

    Council,

    Item 7.2

     

     

     

     

     

    Recreation Division

    (Bryan Ozorio)

    (a)      That staff be directed to undertake a feasibility study to review the indoor and outdoor recreation facility and program needs in Winona, and report back to the E&CS Committee.

    (b)      That, should the Winona Public School, located at Highway 8 and Winona Road, become available for purchase, staff immediately report back to the E&CS Committee respecting the feasibility of purchasing the school property.

    Report CS11064(a) approved at GIC Dec 12/11

     

    December 9, 2013

     

     

     

     

     

     

    B.     

    Follow-up report re: HHS ABC Program pre and post conditions after one year.

    Jan 18, 2012 E&CS

    Info Item (f)(i)

     

     

    Emergency Medical Services

    (Mike Sanderson)

     

     

    December 9,

    2013

     

     

    C.     

    Report back annually re: CPR training for members of the community and the frequency of CPR performance.

    Jan 18, 2012 E&CS

    Report 12-001

    Item 3(c)

     

    Emergency Medical Services

    (Mike Sanderson)

     

    March,

    2014

     

     

    D.     

    Neighbourhood Down Payment Assistance Program

    April 10, 2012 E&CS

    Report 12-004

    Info Item (f)(ii)

    Housing Services

    (Gillian Hendry)

     

    December 9, 2013

     

     

    E.(a)

     

     

     

     

     

     

    E.(b)

    Staff to consider the information provided regarding the Food4Kids program and report back to Committee.

     

    Report back on Universal School Nutrition Program

    Jan 17, 2013

    E&CS

    Report 13-001

    Info Item (e)(i)

     

     

     

     

    Referred from GIC October 2, 2013 (GIC13-020)

    Neighourhood Development Strategies

    (Paul Johnson)

     

     

     

    December 9, 2013

    F.

    That staff report back to E&CS on a collaborative plan, following a review of activities by HCCI, the City of Hamilton Access and Equity Office, the City of Hamilton’s Anti-Racism Committee, and other organizations involved in civic inclusion activities

    Feb 13, 2013

    GIC

    Report 13-003, Item 11

    Corporate Services/

    Customer Service, Access and Equity

    (Jane Lee)

     

    December 9, 2013

    G.

    Staff to report back re: options for updating the City of Hamilton’s existing fee waiver policy to further clarify fee waiver policies and related authorities.

    March 25, 2013

    E&CS

    Report 13-003

    Item 13(d)

    Recreation Division

    (Bryan Ozorio)

     

     

    December 9, 2013

    H.

    Staff to report back on the financial implications of the Hamilton Municipal Senior of the Year Awards ceremony.

    May 13, 2013

    E&CS Report 13-004

    Info Item (g)(i)

    Macassa Lodge

     &

    Recreation Division

    (Vicki Woodcox)

     

    January 20, 2014

    I.(a)

     

     

     

     

     

     

     

    I.(b)

    Staff to report results of the Request for Proposal and a recommendation for a not for profit provider to operate the identified City owned facility

    Staff to report back on status of investigation into the feasibility of transferring the operation of concession stands at City operated facilities to volunteer organizations.

     

    May 13, 2013

    E&CS Report 13-004

    Info Item (g)(iv)

     

     

     

     

     

    September 25, 2013

     

    GIC Report 13-019

    Item 14

    District Recreation Operations

    (Chris Herstek)

     

    December 9, 2013

    J.

    Staff to engage with Public Health staff and local agencies to investigate how undocumented individuals are treated in Hamilton, and report to the E&CS Committee.

    June 10, 2013

    E&CS Report 13-005

     

    Item 6

    Social Development and Early Childhood Services

    (Colin McMullan)

     

    Public Health Services

    (Dr. Ninh Tran,

    Associate MOH)

    (Note:  M.P.’s and M.P.P.’s notified of Council’s directive – forward copy of staff report once completed.)

    December 9, 2013

    K.

    Letter from the Hamilton Jewish Social Services requesting change to City’s funding of EPC – staff to report back.

    Referred from the June 12, 2013 Council Meeting

    Item 5.11

    Recreation Division

    (Bryan Ozorio)

     

    December 9, 2013

    L.

    Staff to undertake feasibility study of constructing & operating indoor recreation facilities at the Mohawk 4 Ice Centre and report back

    July 10, 2013

    E&CS Report 13-006

    Info Item (h)(i)

    Recreation Division

    (Bryan Ozorio)

     

    December 9, 2013

    M.(a)

     

     

     

     

     

     

     

    M.(b)

    Staff to report on the wage status of part-time staff in comparison to the Hamilton Living Wage;

     

     

     

    Staff to report with Corporate Services re: how to use purchasing policy to promote community social and economic well being including how to encourage local businesses to pay a living wage.

    September 11, 2013

    E&CS Report 13-007

    Info Item (d)(i)

    Neighbour-hood & Community Strategies

    (Paul Johnson)

     

     

    Q1, 2014

    N.

     

    That staff report back in October 2014 with an update and recommendation(s) for the Affordable Transit Program .

    November 25, 2013

    E&CS Report 13-009

    Info Item (g)(i)2.

    Benefit Eligibility Division

    (Bill Atanas)

     

     

    October, 2014

    O.

     

    That staff report back re: Petition from residents of the St. Thomas More Precinct respecting concerns with the negative effects on the neighbouring residents when the sports field at St Thomas More High School is rented out to outside groups

    November 25, 2013

    E&CS Report 13-009

    Info Item (h)(i)

    Recreation Division

    (Bryan Ozorio)

    (with input from Municipal Law Enforcement)