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General Issues Committee Agenda for April 18, 2012

City of Hamilton crest

City of Hamilton

Wednesday, April 18, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Carolyn Biggs

Legislative Co-ordinator

(905) 546-2424 ext. 2604

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

    ADDED MINUTES FOR APPROVAL

     

    (i)      March 22, 2012 (Budget) (Added Item 3.3)

     

    (ii)      April 11, 2012 (Special) (Added Item 3.4) 

     

    ADDED DELEGATION REQUEST

     

    (iii)     Delegation Request from Louise Dompierre, Art Gallery of Hamilton, respecting upcoming project at the Art Gallery (Added Item 4.2) 

     

    STAFF PRESENTATIONS

     

    (iv)     Item 7.1 – Amendments to Horizon Holdings Inc. Dividend Policy and Shareholders Agreement and Hamilton Utilities Corporation Dividend Policy (FCS12030) (City Wide)

     

              The General Issues Committee will recess to deal with this item as Shareholders of Horizon Utilities Corporation.  General Issues Committee meeting will reconvene upon completion of the HUC Shareholders meeting.

     

    DISCUSSION AGENDA

     

    (v)     Item 8.3 – Petition – Fall Fair Way and Pumpkin Pass as No parking Zones (PW12031) (Ward 11) (Outstanding Business Item) - TABLED

     

     

    PRIVATE & CONFIDENTIAL

     

    (v)     Item 12.3 – City of Hamilton v. Metcalfe Mansfield Corporation et al – Report Numbers should read:  FCS09066(b)/LS09006(b) throughout the entire report

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1       March 27, 2012 (Budget)

     

    3.2       April 4, 2012

  4. PUBLIC HEARINGS/DELEGATIONS

    6.1       Zach Douglas, McMaster Innovation Park, to provide Annual Update (no copy)

                - presentation 

     

    6.2       Laura Jean Falla respecting Firefighters’ Band Hut (No Copy) – (Cross Reference to Item 8.1)

                (Referred from Audit, Finance and Administration Committee)

  5. DISCUSSION ITEMS

    8.1      Hamilton Firefighters Drum Corps Loan (FCS12033) (City Wide)

     

    8.2      Report 12-001 of the Accountability and Transparency Sub-Committee – January 23, 2012 (Tabled at the March 21, 2012 General Issues Committee Meeting)

     

    8.3       Petition – Fall Fair Way and Pumpkin Pass as No Parking Zones (PW12031) (Ward 11) (Outstanding Business Item)

     

    8.4       Carlisle Rural Settlement Area Water Supply – Property Purchase for Well Site Investigation for New Well and Elevated Water Storage Tower (PW12029) (Ward 15)

     

    8.5      Hamilton-Wentworth District School Board (HWDSB) Surplus Land located at 401 Rymal Road East, described as Part of Lot 2, concession 1, former Township of Glanford, now City of Hamilton (PED12034) (Ward 8)

                (Tabled at the April 4, 2012 General Issues Committee)

     

    8.6      Illegal Dumping, Litter and Escaped Waste (PED11127(b)) (City Wide) (Outstanding Business List Item)

     

    8.7       Expansion of Community Improvement Initiatives to Former Municipalities’ Downtowns and piers 5, 6, 7 and 8 (PED12065) (Wards 1, 2, 3, 9, 11, 12, 13 and 15)

     

    8.8       Organization Restructuring Policy (HUR12002) (City Wide) (Outstanding Business Item)

     

    8.9      Waterfront Priorities Development Corporation (PED09200(a)) (City Wide) (Outstanding Business List Item)

     

    8.10    Capital Projects Status and Closing Report as of December 31, 2011 (FCS11073(b)) (City Wide)

     

    8.11    Capital and Sustainability Costs to implement Management Action Plans as identified in Audit Report 2010-07 AUD11013 (FCS12028) (City Wide)

     

    8.12    Tax and Rate Operating Budget Variance Report to December 31, 2011 (Unaudited) (FCS12031) (City Wide)

     

    8.13    Report 12-002 of the Pan Am Stadium Precinct Sub-Committee – March 26, 2012 

     

  6. MOTIONS
  7. NOTICES OF MOTION
  8. GENERAL INFORMATION/OTHER BUSINESS
  9. PRIVATE AND CONFIDENTIAL

    12.1    Closed Session Minutes

     

    (a)       March 27, 2012

    (b)       April 4, 2012

     

    12.2    Arbitration Update – Casual/Part-time and In-Scope Arbitration (No Copy)

     

     12.3    City of Hamilton v Metcalfe & Mansfield (LS12007(a))

                (To be distributed)

     

    12.4    City of Hamilton ats Bre-Ex (LS10005(b))

                (To be distributed)

     

    12.5    Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board respecting Hamilton-Wentworth District School Board (Verbal)

     

    12.6    Contracted Vacation Entitlement and Payout (HUR12004) (City Wide)

     

    12.7    City Manager Performance Review (No Copy)

                (Deferred from April 4, 2012 GIC Meeting)

     

    12.8    City Manager Remuneration Options (HUR12005)

  10. ADJOURNMENT
  11. OUTSTANDING BUSINESS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.      

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager

    Referral by Council

     

    B.      

    Buy Local –recommendation (b) of FCS09020

    May 11, 2009

    (COW09-014)

    GM of Finance and Corporate Services

    Referred back to staff for consultation

    May 16/12

    C.     

    One Third  Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014

    D.     

    Petition – Fall Fair Way and Pumpkin Pass as No Parking zones

    June 9, 2010

    (COUNCIL)

    Public Works

    (Environmental & Sustainable Development)

     

    April 18/12

    E.      

    North End Traffic Management Study

    June 23, 2010

    (COW10-008)

    Public Works

    Transferred from Public Works Committee to General Issues Committee

     

    F.      

    Canadian Ballet Youth Ensemble

    Sept. 15, 2010

    (COW10-024)

    P&ED

    Economic Development

    Staff to report back with additional info re:  funding opportunities

    June 20/12

    G.     

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW10-025)

    City Manager

    Staff to negotiate tripartite agreement and report back

     

    H.      

    ORC Surplus Land560 Grays Road

    Feb. 14, 2011

    (GIC 11-006)

    P&ED

    (Planning)

    Referred to Heritage Planning staff for further review and report back to GIC

    June 20/12

    I.          

    Stormwater Management System and Wet Weather Control

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    (Treasury Services/Risk Management)

    Staff to invite insurance industry reps and/or Insurance Board of Canada re:  flooding “hotspots” in the City

     

    J.       

    Water and Waste- water Rate Structure Review

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    Staff to report back by June, 2012 with an updated water and wastewater rate structure

    July 9/12

    K.      

    Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

    April 13, 2011

    (GIC 11-010)

    P&ED

    (Economic Development)

    Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

    Q3 2013

    L1

    Residential Protective Plumbing Subsidy Program (3P)

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back to the appropriate committee re:  options available for extending Program to registered owners of residential properties

    May 2, 2012

    L2

    3P Program

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back on the feasibility of mandatory installa- tion of backflow sewer valves on all future new residential homes

    May 2, 2012

    M.

    POA and MLE Workload Challenges

    Sep. 12, 2011

    (GIC 11-027)

    Corporate Services (Lead) in consultation with P&ED (Parking & By-law Services); Legal Services

    Staff to report back by no later than June, 2012 on net levy impacts

    June, 2012

    N.

    Open Data

    Sep. 12, 2011

    (GIC 11-027)

    City Manager

    Report back on Open Data

    June, 2012

    O.

    Hamilton Sports Hall of Fame

    Oct. 11, 2011

    (GIC 11-029)

     

     

    Referred to the Pan Am Precinct Sub-Committee for consideration and report back to GIC

     

    P.

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Submission of Noise Assessment Policy for Roadways and Highways

    Sept. 19/12

    Q.

    Hamilton Water- front Priorities

    Oct. 11, 2011

    (GIC 11-029)

    P&ED

    (General Manager’s Office)

    Staff to report back respecting framework and work plan

    Apr. 18/12

    R.

    HWDSB Surplus Land at 161 Meadowlands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Referred back to Parks staff for further negotiations with the School Board

     

    S.

    St. Mark’s Church and Auchmar Estates

    Oct. 11, 2011

    (GIC 11-029)

    Community Services

    Referred from E&CS

    May 16/12 (St. Mark’s)

    June 20/12 (Auchmar)

    T.

    Conventional, Rapid and Inter-Regional Transit

    Oct. 25, 2011

    (GIC 11-030)

    Public Works/ Corporate Services (Rapid Transit Team)

    Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

    Q2 2013

    U.

    Licence Renewal Agreements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Report back on revenue policy in relation to cell towers and signs

    June 20/12

    V.

    Hamilton Water-front Trust Financial Statements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Staff to meet with reps of HWT to discuss 2012 capital priorities and report back

    June 20/12

    W.

    Five-Year Review – Hamilton Realty Capital Corp.

    Nov. 14/11

    (GIC 11-033)

    Planning

    (Economic Development)

    Deferred pending additional information

    June 6/12

    X.

    HABIA Terms of Reference and Strategic Plan

    Nov. 14/11

    (GIC 11-033)

    Planning

    (Economic Development)

    Report back on synergies between Chambers of Commerce and HABIA

    June 20/12

    Y.

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    Planning

    (Growth Management)

    Referred to GM of Planning for report to GIC

    Aug. 13/12

    Z.

    PFOS – John C. Munro/HI Airport

    Dec. 14/11

    (GIC 11-036)

    Planning

    (Growth Management)

    Staff to review original contract from Transport Canada and report back to GIC

    Aug. 13/12

    AA.

    Illegal Dumping, Litter and Escaped Waste

    Jan. 9/12

    (GIC 12-001)

    Planning

    (Parking & By-law Serv.)

    Referred back to staff for further discussions and report back

    April 18/12

    BB.

    PHS Accommo-dation – MHC/ Lease Extension for PHS

    Jan. 9/12

    (GIC 12-001)

    Planning/ Corporate Services/BOH

    Referred back to staff for additional information

    March 17/12

    CC.

    Anti-Racism Final Report Recomm-mendations

    Feb. 8/12

    (GIC 12-003)

    Corporate Services

    Report back on recommendations (a) to (i)

     

    DD.

    2012 Ontario Municipal Partnership Fund Allocations

    Feb. 8/12

    (COUNCIL)

    Corporate Services

    Staff to report back on actual dollars uploaded by the Province

    April 18/12

    EE.

    Use of City Hall Tower 2 as Downtown Site for HWDSB

    Feb. 8/12

    (COUNCIL)

    City Manager

    Staff to report back on potential occupancy by HWDSB in Tower 2

     

    FF.

    Status of Community Cor-rection Centre at 94 York Blvd.

    Feb.8/12

    (COUNCIL)

    City Manager

    Staff to provide update on status of Centre

     

    GG.

    DC Policies respecting Intensification

    Feb. 8/12

    (GIC 12-004)

    Corporate Services

    Report back on DC policy options respecting intensification

    2014

    HH.

    HPS Forensic Building

    Feb. 22/12

    (GIC 11-004)

    Corporate Services

    Report back on phase-in of project into 10-year capital budget process

    Q4 2012

    II.

    Joint City and HWDSB Task Force

    March 6/12

    (COUNCIL)

    City Manager

    Terms of Reference to be presented to GIC

     


     

    OUTSTANDING BUSINESS ITEMS FROM 2011 BUDGET DELIBERATIONS

     

    A.

    Realignment of Staffing

    April 27, 2011

    AF&A 11-003

    Corporate Services

    Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

     

    B.

    Policies and Protocols

    April 27, 2011

    AF&A 11-003

    City Manager

    P&P respecting restructuring, changing title positions, promotions, transferring budgets between Divisions, assess- ment of whether or not some of the changes can be reversed

     

    C.

    Binbrook Reservoir Contamination

    April 27, 2011

    AF&A 11-003

    City Manager

    Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

    Legal staff to prepare report to provide clarification and report to GIC