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General Issues Committee Special Waste Collection Procurement Process Agenda for February 21, 2012

City of Hamilton crest

City of Hamilton

SPECIAL MEETING

WASTE COLLECTION PROCUREMENT PROCESS


Tuesday,
February 21, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Andy Grozelle, Legislative Coordinator

(905) 546-2424 ext. 5987

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

    ADDED DELEGATION REQUEST

     

    4.1     Dr. Lynda Lukasik of Environment Hamilton respecting the Waste Collection Contract

     

     

    ADDED PRIVATE AND CONFIDENTIAL

     

    12.1   Personal Matter about an identifiable individual, including municipal employees

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING
  4. DELEGATION REQUESTS
  5. CONSENT ITEMS
  6. PUBLIC HEARINGS/DELEGATIONS
  7. STAFF PRESENTATIONS
  8. DISCUSSION ITEMS

    8.1       Motion respecting Waste Collection Procurement Process 2013-2020 (Referred by Council February 8, 2012)

     

    8.2       Waste Collection Procurement Process for 2013-2020 (PW11030e) (City Wide) (Public Works February 6, 2012/Referred by Council February 8, 2012)

     

    8.3       Waste Collection Procurement Process for 2013-2020 (PW11030d) (City Wide) (Public Works January 16, 2012/ Referred by Council February 8, 2012)

  9. MOTIONS

    None

  10. NOTICES OF MOTION

    None

  11. GENERAL INFORMATION/OTHER BUSINESS
  12. PRIVATE AND CONFIDENTIAL
  13. ADJOURNMENT
  14. OUTSTANDING BUSINESS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.      

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager

    Referral by Council

     

    B.      

    Buy Local –recommendation (b) of FCS09020

    May 11, 2009

    (COW09-014)

    GM of Finance and Corporate Services

    Referred back to staff for consultation

    Q1 2012

    C.     

    One Third  Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014

    D.     

    Petition – Fall Fair Way and Pumpkin Pass as No Parking zones

    June 9, 2010

    (COUNCIL)

    PED

     

     

    E.      

    North End Traffic Management Study

    June 23, 2010

    (COW10-008)

    City Manager

    Transferred from Public Works Committee to General Issues Committee

     

    F.      

    Canadian Ballet Youth Ensemble

    Sept. 15, 2010

    (COW10-024)

    Economic Development

    Staff to report back with additional info re:  funding opportunities

     

    G.     

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW10-025)

    City Manager

    Staff to negotiate tripartite agreement and report back

     

    H.      

    ACPD Audible Signals

    Jan. 12, 2011

    (GIC11-002)

    Public Works

    Referred for investi- gation and report back to GIC

    Q1 2012

    I.          

    ORC Surplus Land560 Grays Road

    Feb. 14, 2011

    (GIC 11-006)

    Planning

    Referred to Heritage Planning staff for further review and report back to GIC

     

    J.       

    Stormwater Management System and Wet Weather Control

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    (Treasury Services/Risk Management)

    Staff to invite insurance industry reps and/or Insurance Board of Canada re:  flooding “hotspots” in the City

     

    K.      

    Water and Waste- water Rate Structure Review

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    Staff to report back by June, 2012 with an updated water and wastewater rate structure

    Q2 2012

    L.       

    Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

    April 13, 2011

    (GIC 11-010)

    Planning

    Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

    Q3 2013

    M.     

    Neighbourhood Development Strategy

    June 13, 2011

    (GIC 11-013c)

    City Manager

    Staff to report back as per sub-section (f) of recommenda-tions

    Feb. 15/12

    N1

    Residential Protective Plumbing Subsidy Program (3P)

    July 6, 2011

    (GIC 11-024)

    Planning & Economic Development

    (Building & Development)

    Staff to report back to the appropriate committee re:  options available for extending Program to registered owners of residential properties

     

    N2

    3P Program

    July 6, 2011

    (GIC 11-024)

    Planning & Economic Development

    (Building & Development)

    Staff to report back on the feasibility of mandatory installa- tion of backflow sewer valves on all future new residential homes

     

    O.

    POA and MLE Workload Challenges

    Sep. 12, 2011

    (GIC 11-027)

    Planning/

    Corporate Services/

    Legal Services

    Staff to report back by no later than June, 2012 on net levy impacts

    June, 2012

    P.

    Open Data

    Sep. 12, 2011

    (GIC 11-027)

    City Manager

    Report back on Open Data

    June, 2012

    Q.

    Hamilton Sports Hall of Fame

    Oct. 11, 2011

    (GIC 11-029)

     

     

    Referred to the Pan Am Precinct Sub-Committee for consideration and report back to GIC

     

    R.

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Submission of Noise Assessment Policy for Roadways and Highways

    Sept. 19/12

    S.

    Hamilton Water- front Priorities

    Oct. 11, 2011

    (GIC 11-029)

     

    Staff to report back respecting framework and work plan

    Mar. 21/12

    T.

    HWDSB Suprlus Land at 161 Meadowlands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Planning

    Referred back to Park staff for further negotiations with the School Board

     

    U.

    St. Mark’s Church and Auchmar Estates

    Oct. 11, 2011

    (GIC 11-029)

    Community Services

    Referred from E&CS

    Feb. 15/12

    V.

    Conventional, Rapid and Inter-Regional Transit

    Oct. 25, 2011

    (GIC 11-030)

    Corporate Services

    Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

     

    W.

    Licence Renewal Agreements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Report back on revenue policy in relation to cell towers and signs

     

    X.

    Hamilton Water-front Trust Financial Statements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Staff to meet with reps of HWT to discuss 2012 capital priorities and report back

     

    Y.

    Five-Year Review – Hamilton Realty Capital Corp.

    Nov. 14/11

    (GIC 11-033)

    Planning

    Deferred pending additional information

     

    Z.

    HABIA Terms of Reference and Strategic Plan

    Nov. 14/11

    (GIC 11-033)

    Planning

    Report back on synergies between Chambers of Commerce and HABIA

     

    AA.

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    Planning

    Referred to GM of Planning for report to BIC

     

    BB.

    PFOS – John C. Munro/HI Airport

    Dec. 14/11

    (GIC 11-036)

    Planning

    Staff to review original contract from Transport Canada and report back to GIC

     

    CC.

    Illegal Dumping, Litter and Escaped Waste

    Jan. 9/12

    (GIC 12-001)

    Planning

    Referred back to staff for further discussions and report back

     

    DD.

    Budget Control Policy and Budget Complement Control Policy

    Jan. 9/12

    (GIC 12-001)

    Corporate Services

    Referred back to staff for additional information

     

    EE.

    PHS Accommo-dation – MHC/ Lease Extension for PHS

    Jan. 9/12

    (GIC 12-001)

    Planning/ Corporate Services/BOH

    Referred back to staff for additional information

     

     

     

     

     

     

     


     

    OUTSTANDING BUSINESS ITEMS FROM 2011 BUDGET DELIBERATIONS

     

    A.

    Realignment of Staffing

    April 27, 2011

    AF&A 11-003

    Corporate Services

    Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

     

    B.

    Policies and Protocols

    April 27, 2011

    AF&A 11-003

    City Manager

    P&P respecting restructuring, changing title positions, promotions, transferring budgets between Divisions, assess- ment of whether or not some of the changes can be reversed

     

    C.

    Binbrook Reservoir Contamination

    April 27, 2011

    AF&A 11-003

    City Manager

    Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

    Legal staff to prepare report to provide clarification and report to GIC