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General Issues Committee Agenda for July 9, 2012

City of Hamilton crest

City of Hamilton

Monday, July 9, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Carolyn Biggs

Legislative Co-ordinator

(905) 546-2424 ext. 2604

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca


  1. DECLARATIONS OF INTEREST
  2. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1       June 20, 2012

     

    3.2       June 25, 2012 (Special)

  3. CONSENT ITEMS

    5.1      Hamilton Police Services Board Monthly Report (PSB 12-061)

     

    5.2       Minutes of Various Sub-Committees (for Information purposes only):

     

                (a)       Arts Advisory Commission – February 28, 2012

                (b)       Arts Advisory Commission – March 27, 2012

                (c)        Open for Business Sub-Committee – May 23, 2012

     

    5.3       Treasurer’s Apportionment of Land Taxes for Properties in Flamborough and Stoney Creek (FCS12005(d)) (Wards 10 and 15)

     

    5.4       Tax Appeals under Section 357 and 358 of the Municipal Act (2001) (FCS12007(e)) (City Wide)

     

    5.5       Methods of Payment of Municipal Taxes (FCS12054) (City Wide) (Outstanding Business List – 2012 Budget Deliberations)

     

    5.6      Monthly Status Report of Tenders and Requests for Proposals for May 12, 2012 to June 6, 2012 (FCS12018(d)) (City Wide)

     

    5.7       City of Hamilton/Ministry of Transportation Dedicated Gas Tax Funding Agreement (FCS12058) (City Wide)

     

    5.8       Freedom of Information Quarterly Report (January 1 to March 31, 2012) (CL12004) (City Wide)

     

    5.9       Hamilton Downtown Property Improvement Grant Program – 40 Bay Street South – HDPIGP 03-12 (PED12134) (Ward 2)

     

    5.10    Hamilton-Wentworth District School Board (HWDSB) Surplus Land – Located at 1460 Upper James Street, described as Part of Lot 15, Concession 8 (formerly Township of Barton) City of Hamilton (PED12116) (Ward 8)

     

    5.11    Agreement to Accept Compensation, Section 30, Expropriations Act, 280 Fifty Road (NE corner of Fifth road and Highway 8), Stoney Creek, being Part 1 on Plan 62R-15996 (LS12014/ PED12132) (Ward 11)

     

    5.12    Hamilton LEEDing the Way, LEED Grant Program Application (LGP 12-02) – 2227667 Ontario Ltd., 41 Bittern Street, Ancaster, Ontario (PED12133) (Ward 12)

     

    5.13    2012 Green Venture Base Funding (CM12010) (City Wide)

     

    5.14    Centennial Parkway CNR Underpass Cost Sharing (PW12038) (Ward 5) 

  4. PUBLIC HEARINGS/DELEGATIONS
  5. STAFF PRESENTATIONS
  6. NOTICES OF MOTION
  7. GENERAL INFORMATION/OTHER BUSINESS

    11.1    Outstanding Business List Items

     

    (a)       That the revised due dates for the following items on the Outstanding Business List be approved:

     

                Public Works

     

    (i)         Item B:  Waterdown Aldershot East-West Transporta-tion Corridor – Noise and Lighting Mitigation

                Due Date:      September 19, 2012

                Revised Due Date:   December 5, 2012

     

     

    (ii)        Item C:  HWDSB Surplus Land at 161 Meadowlands Blvd.

                Due Date:      August 13, 2012

                Revised Due Date:   Q1 2013

     

     

  8. PRIVATE AND CONFIDENTIAL

    12.1    Closed Session Minutes – June 25, 2012

     

    12.2    Tourism and Culture Division, Planning and Economic Develop-ment Department – Verbal Update (No Copy)

     

    12.3    Litigation – Development Charges By-law Appeals (LS12019) (City Wide)

     

    12.4    Litigation – St. Mary’s Cement – NAFTA Claims (LS12020) (City Wide)

     

  9. ADJOURNMENT
  10. OUTSTANDING BUSINESS

    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS – BOARD OF HEALTH

    (as at July 9, 2012)

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.    

    Changes to the Interim Federal Health Program

    May 23/12

    (GIC 12-014)

    Medical Officer of Health

    Report back on financial and health impacts

     

     

     

     


    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS – CITY MANAGER

    (as at July 9, 2012)

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.                 A.

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager

    Referral by Council

     

    B.                B.

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW10-025)

    City Manager

    Staff to negotiate tripartite agreement and report back

     

    C.                C.

    Open Data

    Sep. 12, 2011

    (GIC 11-027)

    City Manager

    Report back on Open Data

    Oct. 17/12

    D.                E.

    Use of City Hall Tower 2 as Downtown Site for HWDSB

    Feb. 8/12

    (COUNCIL)

    City Manager

    Staff to report back on potential occupancy by HWDSB in Tower 2

     

    E.                 F.

    Status of Community Cor-rection Centre at 94 York Blvd.

    Feb.8/12

    (COUNCIL)

    City Manager

    Staff to provide update on status of Centre

     

    F.                 G.

    Value-for-Money Audits

    Apr. 11/12

    (GIC 12-002)

    City Manager

    Staff to report back on funding options for future years

     

    G.                 

    Provincial Action Plan for Health Care

    June 13/12

    (COUNCIL)

    City Manager/ MOE/Director of EMS

    Staff to report to GIC

     

    H.                 

    City Manager Remuneration Options

    June 13/12 (GIC 12-015)

    City Manager

    Human Resources

    HR to report back

     

    I.                     

    Universal School Nutrition Program

    June 13/12 (GIC 12-015)

    City Manager

    Report back on City’s role in assisting with a Universal School Nutrition Program

     

    J.                   

    School Board Properties

    June 13/12

    (PLG 12-009)

    SMT

    Establishment of a sub-cte to review list of surplus school board properties

     

     


    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS –COMMUNITY SERVICES

    (as at July 9, 2012)

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.

    2012 Proposed Provincial Budget and Changes to the Discretionary Benefits

    May 23/12

    (E&CS 12-005)

    GM of Community Services

    Report to GIC on outcome of discussions with Premier

    Nov. 21/12

    B.

    Ontario Works Caseload Numbers

    May 23/12

    (GIC12-014)

    Community Services and Econ Develop and Planning

    Cross Ref ED&P

    Staff to report back on disconnect between low employment, high poverty and OW caseload numbers

     

     

     


    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS – CORPORATE SERVICES

    (as at July 9, 2012)

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.              B.

    One Third  Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014

    B.               

    Water and Waste-water Rate Structure Review

    Apr. 11/11

    (GIC 11-010)

    Corporate Services

    Staff to report back with an updated water and waste-water rate structure

    June 2012

    FCS11025b presented to GIC on June 6/12 with revised rate review structure timeline

    C.              E.

    Licence Renewal Agreements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Report back on revenue policy in relation to cell towers and signs

    Sept. 19/12

    D.              F.

    Anti-Racism Final Report Recom-mendations

    Feb. 8/12

    (GIC 12-003)

    Corporate Services

    Report back on recommendations (a) to (i)

    Nov. 7/12

    E.              G.

    2012 Ontario Municipal Partnership Fund Allocations

    Feb. 8/12

    (COUNCIL)

    Corporate Services

    Staff to report back on actual dollars uploaded by the Province

    Sept. 19/12

    F.               H.

    DC Policies respecting Intensification

    Feb. 8/12

    (GIC 12-004)

    Corporate Services

    Report back on DC policy options respecting intensification

    2014

    G.              I.

    HPS Forensic Building

    Feb. 22/12

    (GIC 12-004)

    Corporate Services

    Report back on phase-in of project into 10-year capital budget process

    Q4 2012

     


    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS – PLANNING

    (as at July 9, 2012)

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.                 A.

    Canadian Ballet Youth Ensemble

    Sept. 15, 2010

    (COW10-024)

    P&ED

    Economic Development

    Staff to report back with additional info re:  funding opportunities

    Sept. 19/12

    B.                C.

    Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

    April 13, 2011

    (GIC 11-010)

    P&ED

    (Economic Development)

    Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

    Q3 2013

    C.                D.

    Auchmar Estates

    Oct. 22/11

    (GIC 11-029)

    Portfoliio Management Group

    Referred from E&CS

    Oct. 3 20/12 (Auchmar)

    D.                F.

    HABIA Terms of Reference and Strategic Plan

    Nov. 14/11

    (GIC 11-033)

    Planning

    (Economic Development)

    Report back on synergies between Chambers of Commerce and HABIA

    Sept. 19/12

    E.                 G.

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    Planning

    (Growth Management)

    Referred to GM of Planning for report to GIC

    Aug. 13/12

    F.                 H.

    PFOS – John C. Munro/HI Airport

    Dec. 14/11

    (GIC 11-036)

    Planning

    (Growth Management)

    Staff to review original contract from Transport Canada and report back to GIC

    Aug. 13/12

    G.                I.

    Hamilton LEEDing the Way

    Mar. 28/12

    (GIC 12-007)

    Planning

    Economic Development

    Report back on participation by new and existing businesses in LEEDS or LEEDS standards programs

    Sept. 19/12

    H.                J.

    City of Hamilton Events Strategy

    Nov. 14/07

    (E&CS 07-013)

    Transferred Mar. 28/12

    Planning

    Tourism and Culture

    Staff to prepare an Events Strategy for the City

    Nov. 21/12

    I.                    K.

    Gage Park Summer Concert Series – EOI

    Mar. 28/12

    (E&CS 12-003) Transferred

    Planning

    Tourism and Culture

    Report back on results of Expressions of Interest

    Nov. 7/12

    J.                  L.

    Public Art Installation on York Blvd.

    Mar. 28/12

    (E&CS 12-003) Transferred

    Planning

    Tourism and Culture

    Staff to report back on feasibility of undertaking a public art process

    Aug. 13/12

    K.                O.

    Financial Incentive Programs – Urban Renewal Section

    Apr. 11/12

    (GIC 12-008)

    Planning

    Economic Development

    Referred back to staff with direction

    Nov. 7/12

    L.                 P.

    Lease Extension for PHS35 King Street East/1 Hughson Street North

    May 23/12

    (GIC 12-014)

    Planning

    Economic Development

    TABLED by GIC Committee on May 16/12

     

    M.                Q.

    Ontario Works Caseload Numbers

    May 23/12

    (GIC12-014)

    Community Services and Econ Develop and Planning

    Cross Ref. CS

    Staff to report back on disconnect between low employment, high poverty and OW caseload numbers

     

     

     

     


    GENERAL ISSUES COMMITTEE

    OUTSTANDING BUSINESS- PUBLIC WORKS

    (as at July 9, 2012)

     

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.                 B.

    North End Traffic Management Study

    June 23, 2010

    (COW10-008)

    Public Works

    Transferred from Public Works Committee to General Issues Committee

    Q4 2012

    B.                D.

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Submission of Noise Assessment Policy for Roadways and Highways

    Sept. 19/12

    C.                E.

    HWDSB Surplus Land at 161 Meadowlands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Referred back to Parks staff for further negotiations with the School Board

    Aug. 13/12

    D.                F.

    Conventional, Rapid and Inter-Regional Transit

    Oct. 25, 2011

    (GIC 11-030)

    Public Works/ Corporate Services (Rapid Transit Team)

    Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

    Q2 2013

    E.                 G.

    Randle Reef

    Apr. 11/12

    (PW 12-004) Transferred

    Public Works

    Environment & Sustainable Infrastructure

    Staff to report back with update on project status

    Sept. 19/12

    F.                  

    Residential Water/ Wastewater Warranty Protection Plan

    June 13/12

    (GIC 12-015)

    Public Works

    Environment & Sustainable Infrastructure

    Staff to report back on results of the RFP

     

    G.                 

    Donation of Statue of Mahatma Ganchi

    June 13/12

    (GIC 12-015)

    Public Works

    Transportation, Energy & Facilities

    Staff to report back on the placing of the statue, including costs

     

     

    OUTSTANDING BUSINESS ITEMS FROM 2012 BUDGET DELIBERATIONS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Date Completed

    A.                 B.

    Privatization of Hamilton Farmers’

    February 2, 2012

    City Manager

    Staff to Report back to General Issues Committee

    TBD

    B.                C.

    Method of Payment – Municipal Taxes

    February 7, 2012

    Corporate Services

    Staff to Report back to General Issues Committee

    July 9/12

    C.                D.

    Elimination of Current Technology

    February 7, 2012

    Corporate Serivces (IS)

    Staff to Report back to General Issues Committee

    TBD

    D.                E.

    Hamilton Emergency Services

    February 10, 2012

    City Manager (EMS)

    Fire Chief to Report back to General Issues Committee

    TBD

    E.                 F.

    Early Retirement Packages

    February 24, 2012

    City Manager (Human Resources)

    Staff to Report back to General Issues Committee

    TBD

    F.                 G.

    Ontario Municipal Partnership Fund – Variances

    February 24, 2012

    Corporate Services

    Staff to Report back to the General Issues Committee respecting administration costs

    TBD

    G.                H.

    Public Works 2012 Council-Referred Program Enhancements

    March 2, 2012

    Public Works

    Staff to Report back to General Issues Committee

    TBD

    H.                I.

    List of Traffic Islands requiring Beautification

    March 22, 2012

    Public Works

    Staff to Report back to General Issues Committee

    TBD

    I.                    J.

    Allocation of Capital Budget Enhancement for Roads and Sidewalks

    March 22, 2012

    Public Works

    Staff to Report back to General Issues Committee

    TBD

    J.                  K.

    Assessment Growth

    Mach 27, 2012

    Public Works/ Corporate Services

    Staff to Report back to General Issues Committee

    TBD

    K.                L.

    Floral Traffic Islands

    Mach 27, 2012

    Public Works

    Staff to Report back to General Issues Committee

    TBD

    L.                 M.

    Additional Budget Savings

    Mach 27, 2012

    City Manager

    (Human Resources)

    Staff to Report back to General Issues Committee

    TBD

     


    OUTSTANDING BUSINESS ITEMS FROM 2011 BUDGET DELIBERATIONS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.

    Realignment of Staffing

    April 27, 2011

    AF&A 11-003

    Corporate Services

    Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

     

    B.

    Binbrook Reservoir Contamination

    April 27, 2011

    AF&A 11-003

    City Manager

    Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

    Legal staff to prepare report to provide clarification and report to GIC