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General Issues Committee Agenda for March 21, 2012

City of Hamilton crest

City of Hamilton

Wednesday, March 21, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Carolyn Biggs

Legislative Co-ordinator

(905) 546-2424 ext. 2604

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

    PUBLIC HEARINGS/DELEGATIONS

     

    (i)    Granting of the “Freedom of the City” to the 31 Signal Regiment of the City of Hamilton (CL12003) (City Wide) (Formerly Item 8.2)

     

     

    NOTICES OF MOTION

     

    (ii)   Revised Motion – Establishment of a Greater Bay Area Sub-Committee (Item 9.3) 

     

    DISCUSSION REPORT

     

    (iii)  Item 1 of Report 12-001 of the Accountability and Transparency Sub-Committee – January 23, 2012 – TABLE to the April 18, 2012 meeting of the General Issues Committee to allow the opportunity to provide Notice to Citizens

     

     

    ADDED NOTICES OF MOTION

     

    (iv)  Request for Removal of Reduced Load Restrictions on Nebo, Twenty and Glover Roads (Added Item 10.1)

     

    (v)   21 Weirs Lane, Dundas – Connection to Municipal Water System (Added Item 10.2) 

     

    ADDED PRIVATE & CONFIDENTIAL

     

    (vi)  City of Hamilton v Metcalfe & Mansfield (Added Item 12.4)

     

    (vii) Update respecting an identifiable individual (Added Item 12.5) (No copy)

     

    (viii) Update respecting Security of the Property of the Municipality (Added Item 12.6) (No copy)

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1       February 15, 2012

     

    3.2       February 21, 2012 (Special)

     

    3.3       February 27, 2012 (Special)

  4. DELEGATION REQUESTS
  5. CONSENT ITEMS

    5.1       Minutes of the Open for Business Sub-Committee (For information purposes only)

     

                (a)       December 15, 2011

                (b)       January 11, 2012

                (c)        January 25, 2012

                (d)       February 8, 2012

     

    5.2       Hamilton Police Services Board Monthly Report PSB 12-024 

     

    5.3       Barton Village Business Improvement Area (B.I.A.) Revised Board of Management (PED10248(b)) (Wards 2 and 3)

     

    5.4       License Agreement with Bell Mobility Inc. (Licensee) –Waterdown Water Tower, 115 Cole Street, Waterdown (PED12024) (Ward 15)

     

    5.5      Hamilton Downtown Multi-Residential Property Investment Program – 50 Murray Street West – HDMRPIP 01/12 (PED12027) (Ward 2)

     

    5.6       Hamilton Downtown Property Improvement Grant Program – 50 Murray Street West – HDPIGP 01/12 (PED12031) (Ward 2)

     

    5.7       Hamilton LEEDing the Way, LEED Grant Program Application LGP-12-01 – Maple Leaf Foods Inc. 440 Glover Road, Hamilton (PED121038) (Ward 11)

     

    5.8       Declaration of Surplus, Sale of Easement and Lease Agreement with Bell Mobility Inc. – 70 Olympic Drive – Dundas Olympic Arena, Dundas (PED12040) (Ward 13)

     

    5.9       Infrastructure Ontario Surplus Land – Project 8663 – Located at 425 Winona Road, described as Part 1 of Plan 62R-15589, Former Township of Saltfleet, now in the City of Hamilton (PED12041) (Ward 11)

     

    5.10    Business Appreciation Program (PED12042) (City Wide)

     

    5.11    Lease – Lister Block, 28 James Street North, Units 155 and 156, Hamilton, to Hamilton, Halton, Brant Regional Tourism Association (HHBRTA) (PW12019/PED12046) (Ward 2)

     

    5.12    Restructured Master Asset Vehicle (MAV) Notes and Asset-Backed Commercial Paper (ABCP) update (FCS11006(a)) (City Wide)

     

    5.13    Media Relations Policy Update (CM12004) (City Wide) 

  6. PUBLIC HEARINGS/DELEGATIONS
  7. NOTICES OF MOTION
  8. GENERAL INFORMATION/OTHER BUSINESS

    11.1    Outstanding Business List

     

                That the following revised due dates be approved:

     

                Item T: St. Mark’s Church and Auchmar Estates

                Due Date:      February 15, 2012

                Revised Due Date:   St. Mark’s Church – April 18, 2012

                                                    Auchmar Estates – June 20, 2012

  9. PRIVATE AND CONFIDENTIAL

    12.1    Closed Session Minutes

     

    (a)       February 21, 2012

    (b)       February 27, 2012

    (c)        March 6, 2012

     

    12.2    2008 CUPE 5167 Collective Bargaining (LS12008) (City Wide)

                (Report to be distributed)

     

    12.3    City Manager Performance Review (No copy)

     

  10. ADJOURNMENT
  11. OUTSTANDING BUSINESS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.      

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager

    Referral by Council

     

    B.      

    Buy Local –recommendation (b) of FCS09020

    May 11, 2009

    (COW09-014)

    GM of Finance and Corporate Services

    Referred back to staff for consultation

    May 16/12

    C.     

    One Third  Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014

    D.     

    Petition – Fall Fair Way and Pumpkin Pass as No Parking zones

    June 9, 2010

    (COUNCIL)

    Public Works

    (Environmental & Sustainable Development)

     

    April 18/12

    E.      

    North End Traffic Management Study

    June 23, 2010

    (COW10-008)

    City Manager

    Transferred from Public Works Committee to General Issues Committee

     

    F.      

    Canadian Ballet Youth Ensemble

    Sept. 15, 2010

    (COW10-024)

    Economic Development

    Staff to report back with additional info re:  funding opportunities

     

    G.     

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW10-025)

    City Manager

    Staff to negotiate tripartite agreement and report back

     

    H.      

    ACPD Audible Signals

    Jan. 12, 2011

    (GIC11-002)

    Public Works

    Referred for investi- gation and report back to GIC

    Q1 2012

    I.          

    ORC Surplus Land560 Grays Road

    Feb. 14, 2011

    (GIC 11-006)

    Planning

    Referred to Heritage Planning staff for further review and report back to GIC

     

    J.       

    Stormwater Management System and Wet Weather Control

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    (Treasury Services/Risk Management)

    Staff to invite insurance industry reps and/or Insurance Board of Canada re:  flooding “hotspots” in the City

     

    K.      

    Water and Waste- water Rate Structure Review

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    Staff to report back by June, 2012 with an updated water and wastewater rate structure

    July 9/12

    L.       

    Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

    April 13, 2011

    (GIC 11-010)

    Planning

    Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

    Q3 2013

    M1

    Residential Protective Plumbing Subsidy Program (3P)

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back to the appropriate committee re:  options available for extending Program to registered owners of residential properties

    May 2, 2012

    M2

    3P Program

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back on the feasibility of mandatory installa- tion of backflow sewer valves on all future new residential homes

    May 2, 2012

    N.

    POA and MLE Workload Challenges

    Sep. 12, 2011

    (GIC 11-027)

    Planning/

    Corporate Services/

    Legal Services

    Staff to report back by no later than June, 2012 on net levy impacts

    June, 2012

    O.

    Open Data

    Sep. 12, 2011

    (GIC 11-027)

    City Manager

    Report back on Open Data

    June, 2012

    P.

    Hamilton Sports Hall of Fame

    Oct. 11, 2011

    (GIC 11-029)

     

     

    Referred to the Pan Am Precinct Sub-Committee for consideration and report back to GIC

     

    Q.

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Submission of Noise Assessment Policy for Roadways and Highways

    Sept. 19/12

    R.

    Hamilton Water- front Priorities

    Oct. 11, 2011

    (GIC 11-029)

     

    Staff to report back respecting framework and work plan

    Mar. 21/12

    S.

    HWDSB Suprlus Land at 161 Meadowlands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Planning

    Referred back to Park staff for further negotiations with the School Board

     

    T.

    St. Mark’s Church and Auchmar Estates

    Oct. 11, 2011

    (GIC 11-029)

    Community Services

    Referred from E&CS

    Feb. 15/12

    U.

    Conventional, Rapid and Inter-Regional Transit

    Oct. 25, 2011

    (GIC 11-030)

    Public Works/ Corporate Services (Rapid Transit Team)

    Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

     

    V.

    Licence Renewal Agreements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Report back on revenue policy in relation to cell towers and signs

     

    W.

    Hamilton Water-front Trust Financial Statements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Staff to meet with reps of HWT to discuss 2012 capital priorities and report back

     

    X.

    Five-Year Review – Hamilton Realty Capital Corp.

    Nov. 14/11

    (GIC 11-033)

    Planning

    Deferred pending additional information

     

    Y.

    HABIA Terms of Reference and Strategic Plan

    Nov. 14/11

    (GIC 11-033)

    Planning

    Report back on synergies between Chambers of Commerce and HABIA

     

    Z.

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    Planning

    Referred to GM of Planning for report to BIC

     

    AA.

    PFOS – John C. Munro/HI Airport

    Dec. 14/11

    (GIC 11-036)

    Planning

    Staff to review original contract from Transport Canada and report back to GIC

     

    BB.

    Illegal Dumping, Litter and Escaped Waste

    Jan. 9/12

    (GIC 12-001)

    Planning

    Referred back to staff for further discussions and report back

     

    CC,

    PHS Accommo-dation – MHC/ Lease Extension for PHS

    Jan. 9/12

    (GIC 12-001)

    Planning/ Corporate Services/BOH

    Referred back to staff for additional information

     

    DD.

    Anti-Racism Final Report Recomm-mendations

    Feb. 8/12

    (GIC 12-003)

    Corporate Services

    Report back on recommendations (a) to (i)

     

    EE.

    2012 Ontario Municpal Partner- ship Fund Allocations

    Feb. 8/12

    (COUNCIL)

    Corporate Services

    Staff to report back on actual dollars uploaded by the Province

    April 2012

    FF.

    Use of City Hall Tower 2 as Downtown Site for HWDSB

    Feb. 8/12

    (COUNCIL)

    City Manager

    Staff to report back on potential occupancy by HWDSB in Tower 2

     

    GG.

    Status of Community Cor-rection Centre at 94 York Blvd.

    Feb.8/12

    (COUNCIL)

    City Manager

    Staff to provide update on status of Centre

     

    HH.

    DC Policies respecting Intensification

    Feb. 8/12

    (GIC 12-004)

    Corporate Services

    Report back on DC policy options respecting intensification

    2014

    II.

    HPS Forensic Building

    Feb. 22/12

    (GIC 11-004)

    Corporate Services

    Report back on phase-in of project into 10-year capital budget process

    Q4 2012


     

    OUTSTANDING BUSINESS ITEMS FROM 2011 BUDGET DELIBERATIONS

     

    A.

    Realignment of Staffing

    April 27, 2011

    AF&A 11-003

    Corporate Services

    Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

     

    B.

    Policies and Protocols

    April 27, 2011

    AF&A 11-003

    City Manager

    P&P respecting restructuring, changing title positions, promotions, transferring budgets between Divisions, assess- ment of whether or not some of the changes can be reversed

     

    C.

    Binbrook Reservoir Contamination

    April 27, 2011

    AF&A 11-003

    City Manager

    Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

    Legal staff to prepare report to provide clarification and report to GIC