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General Issues Committee Agenda for May 2, 2012

City of Hamilton crest

City of Hamilton

Wednesday, May 2, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

 

Carolyn Biggs

Legislative Co-ordinator

(905) 546-2424 ext. 2604

 

 

Please note:      All electronic devices to be switched to a non-audible function during Council and Committee meetings.

 

Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 


  1. CHANGES TO THE AGENDA

    ADDED PRESENTATION

     

    (i)      Item 8.2 – Strategic Municipal Investment in the Arts (AAC 12-002) (City Wide) (Added Item 7.2) 

     

    ITEM WITHDRAWN

     

    (ii)      12.2  Collective Bargaining Update – CUPE Local 1041 (No Copy)

     

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1       April 18, 2012

  4. PUBLIC HEARINGS/DELEGATIONS

    6.1       Robert Tremblay, Insurance Bureau of Canada, respecting insurance coverage due to flooding (No Copy) - presentation

  5. STAFF PRESENTATIONS

    7.1      Municipal Cultural Indicators and Performance Measures (PED12068) (City Wide) 

                - presentation

  6. MOTIONS
  7. NOTICES OF MOTION
  8. GENERAL INFORMATION/OTHER BUSINESS
  9. PRIVATE AND CONFIDENTIAL

    12.1    Closed Session Minutes – April 18, 2012

     

    12.2    Collective Bargaining Update – CUPE Local 1041 (No Copy)

     

     

    12.3    Settlement of Court Action No. 2306/03 – Personal Injury Claim - HECFI

     

    12.4    Purchase of Part of 669 Nebo Road – Part of Lot 14, Concession 1, Township of Glanford, now City of Hamilton, from Coco Paving Inc. (Principal – Jenny Coco) (PED12075) (Ward 11)

     

  10. ADJOURNMENT
  11. OUTSTANDING BUSINESS

     

     

    Issue

    Date Action Initiated

    Lead Dept/Div

    Status

    Due Date

    A.      

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager

    Referral by Council

     

    B.      

    Buy Local –recommendation (b) of FCS09020

    May 11, 2009

    (COW09-014)

    GM of Finance and Corporate Services

    Referred back to staff for consultation

    May 16/12

    C.     

    One Third  Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014

    D.     

    Petition – Fall Fair Way and Pumpkin Pass as No Parking zones

    June 9, 2010

    (COUNCIL)

    Public Works

    (Environmental & Sustainable Development)

     

    April 18/12

    E.      

    North End Traffic Management Study

    June 23, 2010

    (COW10-008)

    Public Works

    Transferred from Public Works Committee to General Issues Committee

    Q4 2012

    F.      

    Canadian Ballet Youth Ensemble

    Sept. 15, 2010

    (COW10-024)

    P&ED

    Economic Development

    Staff to report back with additional info re:  funding opportunities

    June 20/12

    G.     

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW10-025)

    City Manager

    Staff to negotiate tripartite agreement and report back

     

    H.      

    ORC Surplus Land560 Grays Road

    Feb. 14, 2011

    (GIC 11-006)

    P&ED

    (Planning)

    Referred to Heritage Planning staff for further review and report back to GIC

    June 20/12

    I.          

    Stormwater Management System and Wet Weather Control

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    (Treasury Services/Risk Management)

    Staff to invite insurance industry reps and/or Insurance Board of Canada re:  flooding “hotspots” in the City

     

    J.       

    Water and Waste- water Rate Structure Review

    April 13, 2011

    (GIC 11-010)

    Corporate Services

    Staff to report back by June, 2012 with an updated water and wastewater rate structure

    July 9/12

    K.      

    Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

    April 13, 2011

    (GIC 11-010)

    P&ED

    (Economic Development)

    Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

    Q3 2013

    L1

    Residential Protective Plumbing Subsidy Program (3P)

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back to the appropriate committee re:  options available for extending Program to registered owners of residential properties

    May 2, 2012

    L2

    3P Program

    July 6, 2011

    (GIC 11-024)

    Public Works

    (Environmental & Sustainable Development)

    Staff to report back on the feasibility of mandatory installa- tion of backflow sewer valves on all future new residential homes

    May 2, 2012

    M.

    POA and MLE Workload Challenges

    Sep. 12, 2011

    (GIC 11-027)

    Corporate Services (Lead) in consultation with P&ED (Parking & By-law Services); Legal Services

    Staff to report back by no later than June, 2012 on net levy impacts

    June, 2012

    N.

    Open Data

    Sep. 12, 2011

    (GIC 11-027)

    City Manager

    Report back on Open Data

    June, 2012

    O.

    Hamilton Sports Hall of Fame

    Oct. 11, 2011

    (GIC 11-029)

     

     

    Referred to the Pan Am Precinct Sub-Committee for consideration and report back to GIC

     

    P.

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Submission of Noise Assessment Policy for Roadways and Highways

    Sept. 19/12

    Q.

    Hamilton Water- front Priorities

    Oct. 11, 2011

    (GIC 11-029)

    P&ED

    (General Manager’s Office)

    Staff to report back respecting framework and work plan

    Apr. 18/12

    R.

    HWDSB Surplus Land at 161 Meadowlands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Referred back to Parks staff for further negotiations with the School Board

     

    S.

    St. Mark’s Church and Auchmar Estates

    Oct. 11, 2011

    (GIC 11-029)

    Community Services

    Referred from E&CS

    May 16/12 (St. Mark’s)

    June 20/12 (Auchmar)

    T.

    Conventional, Rapid and Inter-Regional Transit

    Oct. 25, 2011

    (GIC 11-030)

    Public Works/ Corporate Services (Rapid Transit Team)

    Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

    Q2 2013

    U.

    Licence Renewal Agreements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Report back on revenue policy in relation to cell towers and signs

    June 20/12

    V.

    Hamilton Water-front Trust Financial Statements

    Nov. 14/11

    (GIC 11-033)

    Corporate Services

    Staff to meet with reps of HWT to discuss 2012 capital priorities and report back

    June 20/12

    W.

    Five-Year Review – Hamilton Realty Capital Corp.

    Nov. 14/11

    (GIC 11-033)

    Planning

    (Economic Development)

    Deferred pending additional information

    June 6/12

    X.

    HABIA Terms of Reference and Strategic Plan

    Nov. 14/11

    (GIC 11-033)

    Planning

    (Economic Development)

    Report back on synergies between Chambers of Commerce and HABIA

    June 20/12

    Y.

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    Planning

    (Growth Management)

    Referred to GM of Planning for report to GIC

    Aug. 13/12

    Z.

    PFOS – John C. Munro/HI Airport

    Dec. 14/11

    (GIC 11-036)

    Planning

    (Growth Management)

    Staff to review original contract from Transport Canada and report back to GIC

    Aug. 13/12

    AA.

    Illegal Dumping, Litter and Escaped Waste

    Jan. 9/12

    (GIC 12-001)

    Planning

    (Parking & By-law Serv.)

    Referred back to staff for further discussions and report back

    April 18/12

    BB.

    PHS Accommo-dation – MHC/ Lease Extension for PHS

    Jan. 9/12

    (GIC 12-001)

    Planning/ Corporate Services/BOH

    Referred back to staff for additional information

    March 17/12

    CC.

    Anti-Racism Final Report Recomm-mendations

    Feb. 8/12

    (GIC 12-003)

    Corporate Services

    Report back on recommendations (a) to (i)

     

    DD.

    2012 Ontario Municipal Partnership Fund Allocations

    Feb. 8/12

    (COUNCIL)

    Corporate Services

    Staff to report back on actual dollars uploaded by the Province

    April 18/12

    EE.

    Use of City Hall Tower 2 as Downtown Site for HWDSB

    Feb. 8/12

    (COUNCIL)

    City Manager

    Staff to report back on potential occupancy by HWDSB in Tower 2

     

    FF.

    Status of Community Cor-rection Centre at 94 York Blvd.

    Feb.8/12

    (COUNCIL)

    City Manager

    Staff to provide update on status of Centre

     

    GG.

    DC Policies respecting Intensification

    Feb. 8/12

    (GIC 12-004)

    Corporate Services

    Report back on DC policy options respecting intensification

    2014

    HH.

    HPS Forensic Building

    Feb. 22/12

    (GIC 11-004)

    Corporate Services

    Report back on phase-in of project into 10-year capital budget process

    Q4 2012

    II.

    Hamilton LEEDing the Way

    Mar. 28/12

    (GIC 12-007)

    Planning

    Report back on participation by new and existing businesses in LEEDS or LEEDS standards programs

     

    JJ.

    Gage Park Summer Concert Series – EOI

    Mar. 28/12

    (E&CS 12-003) Transferred

    Planning

    Report back on results of Expressions of Interest

     

    KK.

    Public Art Instal’n on York Blvd.

    Mar. 28/12

    (E&CS 12-003) Transferred

    Planning

    Staff to report back on feasibility of undertaking a public art process

     

    LL.

    Value-for-Money Audits

    Apr. 11/12

    (GIC 12-002)

    City Manager

    Staff to report back on funding options for future years

     

    MM

    Financial Incentive Programs – Urban Renewal Section

    Apr. 11/12

    (GIC 12-008)

    Planning

    Referred back to staff with direction

     

    NN.

    Randle Reef

    Apr. 11/12

    (PW 12-004) Transferred

    Public Works

    Environment & Sustainable Infrastructure

    Staff to report back with update on project status

     


     

    OUTSTANDING BUSINESS ITEMS FROM 2012 BUDGET DELIBERATIONS

     

    (a)       Incentive Program to Mitigate Absenteeism (January 30)

     

    On a motion, staff was directed to assess means of formulating an incentive program to mitigate absenteeism in the City, and report back to the General Issues Committee.

     

    (b)       Privatization of Hamilton Farmers’ Market (February 2)

     

    (a)       That staff be directed to conduct a feasibility study on privatizing the management of the Hamilton Farmers’ Market, and provide a report back to the General Issues Committee for consideration;

     

    (b)       That the Farmers’ Market Sub Committee be requested to review the Terms of Reference, in consultation with staff, to look at ways and means to internally reduce the annual subsidy for the market and report back to the General Issues Committee for consideration;

     

    (c)        That in concurrence with the feasibility study, that staff be requested to divide and measure the responsibilities of the Farmers’ Market Manager between programming and marketing vs property maintenance and daily operation in adherence to the legislation.

     

    (c)       Method of Payment – Municipal Taxes (February 7)

     

                On a motion, staff was directed to report back to the Committee with respect to how people pay for their taxes i.e., through mail, debit, automatic debit, and what the percentage is and the dollar figures, how tax revenue comes in from the consumer to the City.

     

    (d)       Elimination of Current Technology (February 7)

     

    On a motion, staff was directed to investigate a strategy to eliminate current technology with new technology and report back to the appropriate Committee.

     

    (e)       Hamilton Emergency Services (February 10)

     

    On a motion, the Fire Chief was directed to provide a report back to the General Issues Committee on the following:

     

    (a)       Job descriptions for all managerial and supervisory positions within the Fire Department;

    (b)       Responsibilities, duties, competencies and authority of each role;

    (c)        Duties performed during “down time” and when not at an incident.

     

    (f)        Early Retirement Packages (February 24)

     

    On a motion, staff was directed to investigate and present some options with respect to early retirement packages, looking at all eligible positions and report back to the General Issues Committee.

     

    (g)       Ontario Municipal Partnership Fund – Variances (February 24)

     

    On a motion, staff was directed to review the 2012 upload notice to the Ontario Municipal Partnership Fund and address the variances with the City’s numbers, and respond as to why the Ontario Works Benefits component is almost half of what the administration component is.

     

    (h)       Seniors’ Tax Credit (February 24)

     

    On a motion, the Committee directed that the issue of the Seniors’ Tax Credit offered by the City, and its current eligibility requirements, be brought forward in a report to a future General Issues Committee meeting in 2012 for discussion and review.

     

    (i)         Public Works 2012 Council-Referred Program Enhancements (March 2)

     

    On a motion, staff was directed to bring a report back indicating how much work could be accomplished with 50% of the budget (2012 Council-referred Program Enhancements) with respect to sidewalks and catch-basins.

     

    (j)         List of Traffic Islands requiring Beautification (March 22)

     

    On a motion, staff was directed to provide a list of outstanding traffic islands in the City that require beautification to assist the Committee during discussions of the horticulture – maintenance of new traffic roundabouts.

     

    (k)       Allocation of Capital Budget Enhancement for Roads and Sidewalks

                (March 22)

     

    On a motion, staff was directed to bring a report to the Public Works Committee presenting options and alternatives on the allocation of the $3 million enhancement for Roads and Sidewalks during the 2012 construction season, which was approved through the Capital Budget.

     

     

     

     

     

     

    (l)         Assessment Growth (March 27)

     

    On a motion, staff was directed to bring a report back to the Committee with respect to the 1.2% in assessment growth, outlining what percentage is derived from new construction, and what percentage is derived from existing assessment.

     

    (m)      Floral Traffic Islands (March 27)

     

    On a motion, staff was directed to review all former floral traffic islands that were not reinstated in the 2007 floral traffic enhancement program and report back to the General Issues Committee providing the costs associated to convert them back to floral islands, including irrigation, in the 2013 budget; and that the report include a review of the on-going maintenance required for the existing islands.

     

    (n)       Additional Budget Savings (March 27)

     

    On a motion, staff was directed to find an additional $500,000 reduction from the 2012 levy from the employee-related cost, with no impact on service levels, and report back to the General Issues Committee during the 2012 calendar year.

     

     


     

    OUTSTANDING BUSINESS ITEMS FROM 2011 BUDGET DELIBERATIONS

     

    A.

    Realignment of Staffing

    April 27, 2011

    AF&A 11-003

    Corporate Services

    Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

     

    B.

    Policies and Protocols

    April 27, 2011

    AF&A 11-003

    City Manager

    P&P respecting restructuring, changing title positions, promotions, transferring budgets between Divisions, assess- ment of whether or not some of the changes can be reversed

     

    C.

    Binbrook Reservoir Contamination

    April 27, 2011

    AF&A 11-003

    City Manager

    Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

    Legal staff to prepare report to provide clarification and report to GIC