City of Hamilton City of Hamilton
Submit SearchSubmit Search

General Issues Committee Agenda for February 19, 2014

City of Hamilton crest

City of Hamilton

Wednesday, February 19, 2014

9:30 a.m.

Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario

Carolyn Biggs
Legislative Coordinator
(905) 546-2424 ext. 2604

Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

    CORESPONDENCE

     

    5.6(a)  Correspondence from Susan Rosenthal, Davies Howe Partners LLP., on behalf of “Twenty Road East Landowners”, respecting Elfrida Urban Boundary Expansion – Background Studies (Item 5.6)

      

    PRESENTATIONS

     

    7.3     City Manager’s Annual Update 2013 – Re-scheduled to March 19, 2014 General Issues Committee Meeting

     

    PRIVATE & CONFIDENTIAL

     

    12.5   City Manager’s Performance Review – 2013 – Re-scheduled to March 19, 2014 General Issues Committee Meeting

     

    ADDED PRIVATE & CONFIDENTIAL

     

    12.6   Hamilton Tiger-Cats Football Club 20-Year License Agreement

              Pursuant to sub-sections 8.1(c) and (f) of the City’s Procedural By-law and Section 239.2 of the Municipal Act, as amended, as the subject matter pertains to (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and (f) the receiving of advice that is subject to solicitor-client privilege.

     

    12.7   Labour Relations Strategy – Carpenters’ Union

              Pursuant to sub-section 8.1(f) of the City’s Procedural By-law and Section 239.2 of the Municipal Act, as amended, as the subject matter pertains to the receiving of advice that is subject to solicitor-client privilege.

  2. DECLARATIONS OF INTEREST
  3. APPROVAL OF MINUTES OF PREVIOUS MEETING

    3.1     February 5, 2014

  4. DELEGATION REQUESTS
  5. PRESENTATIONS

    7.1     The Current and Future State of Hamilton’s Advanced Manufacturing Sector (PED14006) (City Wide) (Deferred from January 22/27 GIC Meeting)

     

               Presentation

     

     

    7.2     Biosolids Management Project – Public Private Partnerships (PPP) Canada Funding (PW11098(c)/FCS11112(c)) (City Wide)

     

             Presentation

     

    7.3     City Manager’s Annual Update 2013 (No Copy)

  6. MOTIONS
  7. NOTICES OF MOTION
  8. GENERAL INFORMATION/OTHER BUSINESS

    11.1    Outstanding Business List Items

     

    (a)      Revised Due Dates

     

    Item II:      James Street North Road Closure for Art Crawl

    Due Date:      February 19, 2014

    Revised Due Date:     March 19, 2014

     

    Item K:      Residential Water/Wastewater Warranty Protection Plan

    Due Date:      March 19, 2014

    Revised Due Date:     April 16, 2014

     

    Item U:     MOU with Hamilton Port Authority/HPA Land Lease – Parking

    Due Date:     February 19, 2014

    Revised Due Date:     March 19, 2014

     

    (b)      Items to be removed from the Outstanding Business List:

     

    Item W:   ACPD Report 13-003 – Transportation Sub-Committee Report

                   ACPD Report 13-002

     

  9. PRIVATE & CONFIDENTIAL

    12.1     Closed Session Minutes – January 22/27, 2014

     

    12.2   Closed Session Minutes – February 5, 2014

     

    12.3   Appointment of General Manager of Finance and Corporate Services (No Copy)

              Pursuant to Sub-section 8.1(b) of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees.

     

    12.4   Performance Review – Planning and Economic Development Directors (No Copy)

              Pursuant to Sub-section 8.1(b) of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees.

     

    12.5   City Manager’s Performance Review (2013) (No Copy)

              Pursuant to Sub-section 8.1(b) of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees.

     

    12.6   Hamilton Tiger-Cats Football Club 20-Year License Agreement (Cross Reference Item 8.3)

              Pursuant to Sub-section 8.1(f) of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertains to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  10. ADJOURNMENT
  11. OUTSTANDING BUSINESS

     

    Issue

    Date Action Initiated

    Lead Division

    Status

    Due Date

    A.               

    Agreement – Hamilton Harbour Commissioners

    April 29, 2009

    (COUNCIL)

    City Manager’s Office

    (Chris Phillips)

    Referral by Council

    TBD

    B.               

    Tripartite Agreement re:  Poverty Reduction

    Sept. 29, 2010

    (COW 10-025)

    City Manager’s Office

     

    (Chris Murray)

    Staff to negotiate tripartite agreement and report back

    TBD

    C.               

    Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Transportation

    Submission of Noise Assessment Policy for Roadways and Highways

    Mar. 19/14

    D.               

    HWCDSB Surplus Land at 161 Meadow-lands Blvd.

    Oct. 11, 2011

    (GIC 11-029)

    Public Works

    Corporate Assets & Strategic Planning

    Referred back to Parks staff for further negotiations with the School Board

    June 18/14

    E.               

    Removal of Fill from toxic con-taminated site at Hamilton Airport

    Nov. 30/11

    (COUNCIL)

    P&ED

    Growth Management

    Referred to GM of Planning for report to GIC

    Feb. 2014

    May 7/14

    F. 

    DC Policies respecting Intensification

    Feb. 8/12

    (GIC 12-004)

    Corporate Services

    Financial Policy & Planning

    Report back on DC policy options respecting intensification

    Jun. 4/14

    G.              

    HPS Forensic Building

    Feb. 22/12

    (GIC 12-004)

    City Manager/ Corporate Services (in discussion with HPS)

    (Joe Spiler)

    Report back on phase-in of project into 10-year capital budget process

    Mar. 19/14

    H.               

    Value-for-Money Audits

    Apr. 11/12

    (GIC 12-002)

    Audit Services

    (Ann Pekaruk)

    Staff to report back on funding options for future years

    2013 funding approved Oct. 10/12; subsequent years’ funding TBD

    I.    

    Ontario Works Caseload Numbers

    May 23/12

    (GIC12-014)

    Community Services & Planning and Econ. Dev.

    Staff to report back on disconnect between low employment, high poverty and OW caseload numbers

     

    J.  

    City Manager Remuneration Options

    June 13/12 (GIC 12-015)

    Human Resources

    HR to report back

    Oct. 16/13

    (referred to Non-Union Comp. Sub-Cte.)

    K.               

    Residential Water/ Wastewater Warranty Protection Plan

    June 13/12

    (GIC 12-015)

    Financial Planning & Policy

    Staff to report back on results of the RFP

    Mar. 19/14

    Apr. 16/14

    L. 

    Study of a CIP for Creative Industries and Review of City Policies and By-laws

    June 27/12

    (GIC 12-017)

    P&ED

    Planning

    Tabled at Committee to allow for further discussions

    Q1 2013

    M.              

    Wards 1, 2 and 3 One-Way to Two-Way Street Study Group

    Sept. 6/12

    (GIC 12-022)

    Public Works

    Transportation

    Staff to report back on reverse-flow model

    June 18/14

    N.               

    Economic Development Advisory Committee

    Sept. 19/12

    (GIC 12-025)

    P&ED

    Economic Development

    Report back on establishment of ad hoc Business Development Advisory Cte.

    Q1 2015

    O.              

    Rauoul Wallenberg Commemoration

    Dec. 5/12

    (GIC 12-035)

    P&ED

    Referred to Facility Naming Sub-Cte for report back to GIC

     

    P.

    Two-way Street Conversions

    Dec. 5/12

    (GIC 12-024b)

    Public Works

    Transportation

    TABLED by Cte. at Dec. 4 GIC meeting

     

    Q.

    Government Relations Strategy

    Feb. 13/13

    (E&CS 13-002)

    City Manager

    Special meeting of GIC re:  Council’s strategic priorities for 2013 and 2014

     

    R.

    Cut-Through Traffic

    Mar. 20/13

    (GIC 13-007)

    Public Works

    Transportation

    Staff to meet with MTO to assess cut-through traffic

    Sept. 17/14

    S.

    Citizens’ Committee Report on Farmers’ Market White Paper

    Apr. 2/13

    Transferred from Planning Cte.

    P&ED

     

    Staff to report back on permitting farmers to sell up to 50% of product from other Ontario grown farms

    Apr. 16/14

    T.

    Temporary Promotional Transit Fare Special Program

    Apr. 10/13

    (COUNCIL) Motion 7.2

    Community Services

    Develop options for implementation of a new transit fare discount program for persons with disabilities

    May 7/14

    U.

    1. MOU with Hamilton Port Authority

     

     

    2. HPA Land Lease – Parking

    Apr. 24/13

    (GIC 13-009)

     

     

     

    Aug. 12/13

    (GIC 13-016)

    City Manager

     

     

     

     

    City Manager

    City Manager to present formal Management Agreement with HPA

    Council cor-respondence referred to City Manager for report to GIC

    Feb. 19/14

    Mar. 19/14

     

     

     

    Mar. 19/14

    V.

    Tourism Gateway Centre

    May 1/13

    (GIC 13-010)

    P&ED

    Tourism and Culture/Ec. Dev.

    Referred back to GM for report to GIC

    Dec. 4/13

    W.

    ACPD Report 13-003 – Transportation Sub-Committee Report

     

     

     

    ACPD Report 13-002

    May 1/13

    (GIC 13-010)

     

     

     

     

     

    Sept. 25/13

    (PW13011)

    Public Works

     

     

     

     

     

     

     

    Public Works

    Staff to provide status update on deficiencies of McNab Street Terminal

     

    Referred to GIC from PW

    Feb. 5/14

    Item 5.5

     

     

     

     

     

     

    Feb. 5/14

    Item 5.5

    X.

    Bus Only Lane on King Street

    May 22/13

    (PW 13-006)

    Public Works

    Transportation

    Staff to report back following conclusion of one-year pilot program

    Q1 2015

    Y.

    Co-ordination of Road Works and Utilities

    June 19/13

    (GIC 13-013)

    Public Works

    Six months co-ordination period with utilities

    June 18/14

    Z.

    Hamilton Environmental Summit 2013

    July 12/13

    (GIC 13-014)

    City Manager

    Staff to report back following 2014 Environmental Summit

     

    AA.

    Particulate Matter Reduction By-law

    Aug. 12/13

    (GIC 13-016)

    P&ED

    Parking and By-law Services

    Staff to report back on Oakville’s by-law

    Sep. 17/14

    BB.

    Bi-directional Bike Lane Project – South Side of Cannon from Sherman to Bay

    Sept. 5/13

    (GIC 13-017)

    Public Works

    Sub-sec (d) – Staff to report back following completion of 3-year pilot project

    Q4 2016

    CC.

    Bi-directional Bike Lane Project – South Side of Cannon from Sherman to Bay

    Sept. 5/13

    (GIC 13-017)

    Public Works

    Transportation

    Sub-sec (e) – Staff to report back re: costs and design of implementa-tion

    Mar. 19/14

    DD.

    Hamilton Harbour Remedial Action Plan/BARC

    Sept. 5/13

    (GIC 13-017)

     

    Staff to report back on action plan to promote local waterways

     

    EE.

    Entrance and/or Gateway Signage

    Sept. 18/13

    (GIC 13-019)

    City Manager/ Public Works/ Planning

    Report back on short and long term plan

    Apr. 16/14

    FF.

    Future of Hamilton Children’s Museum

    Sept. 18/13

    (GIC 13-019)

    P&ED

    Tourism & Culture

    Report back on Alternatives 1 and 2 of Report PED13152

    Mar. 19/14

    GG.

    Chedoke Estate

    Sept. 18/13

    (GIC 13-019)

    P&ED

    Tourism & Culture

    Report back on future use and revenue source for property maintenance

    Mar. 19/14

    HH.

    Tactical Urbanism Partnership

    Sept. 18/13

    (GIC 13-019)

    City Manager/ Public Works

    Staff to bring back agree-ment prior to release of funds

     

    II.

    James Street North Road Closure for Art Crawl

    Sept. 18/13

    (GIC 13-019)

    P&ED

    Tourism & Culture

    Report back on feasibility of road closure

    Feb. 19/14

    Mar. 19/14

    JJ.

    Cultural Plan 2013

    Oct. 23/13

    (GIC 13-021)

    P&ED

    Tourism & Culture

    Staff to prepare Terms of Reference for a Cultural Roundtable

    Mar. 19/14

     

    Cultural Plan 2013

    Oct. 23/13

    (GIC 13-021)

    P&ED

    Tourism & Culture

    Staff to provide annual report card on status of actions and recommenda-tions

    Sep. 17/14

    KK

    Pedestrian Signal Program

    Nov. 13/13

    (GIC 13-023)

    Public Works

    Staff to report annually

    Sep. 17/14

    LL

    Traffic Calming/ Management Policy Update

    Nov. 13/13

    (GIC 13-023)

    Public Works

    Transportation

    Staff to report back re:  implementation

    Q1 2015

    MM

    Art Gallery of Hamilton Fundraising Campaign

    Nov. 27/13

    (GIC 13-024)

     

    Staff to report back re:  lease arrangements i.e., use of City lands for fundraising purposes

     

    NN

    Employee Attendance Performance Measures

    Dec. 11/13

    Transferred from AF&S

    City Manager

    Staff to report back on a more aggressive strategy to reduce sick day claims and WSIB

     

    OO

    Non-Union/ Union Termination Considerations

    Dec. 11/13

    (GIC 13-026)

    City Manager

    Staff to present a strategy re:  annual performance appraisals

     

    PP

    Corporate Organizational Changes

    Dec. 11/13

    (GIC 13-026)

    City Manager

    Report back on improved service delivery and efficiencies

     

    QQ

    ERASE Application – 70 Barton Street East

    Dec. 11/13

    (GIC 13-026)

    P&ED

    Tabled by Ward Councillor pending planning application

     

    RR

    Two-way Street Conversions

    Dec. 11/13

    (GIC 13-026)

    Public Works

    Tabled by Cte. to allow for further discussions with staff

     

    SS

    PW Fleet Service Delivery Review

    Dec. 11/13

    Transferred from Public Works

     

    Staff to undertake review of all fleet functions in conjunction with Corporate Service Delivery Review (GIC 13-009)

     

    TT

    2014 User Fees

    Dec. 11/13

    (Council – Motion 7.4)

    Emergency Services

    2014 Proposed Fee or All Responses – C&ES, Fire Dept. TABLED

     

    UU

    Hamilton Music Festival

    Jan. 22/13

    (GIC 14-001)

     

    Planning

    Tourism & Culture

    Staff to prepare Terms of Reference for the Hamilton Music Office

    Apr. 16/14

    VV

    Relocation of POA Courtrooms and Offices

    Jan. 22/13

    (GIC 14-001)

     

    Public Works

    Corporate Assets & Strategic Planning

    Staff to report back following completion of design work

    Q1 2015

    WW

    Naming Rights for Copps Coliseum

    Jan. 22/13

    (GIC 14-001)

     

    Corporate Services (Facility Naming Sub-Committee)

    Facility Naming Sub- Cte. to investigate naming opportunities

     

    XX

    West Harbour Piers 5-8 Servicing Studies

    Jan. 22/13

    (GIC 14-001)

     

    Planning & Ec. Dev.(GMO)

     

     

     

    Planning & Ec. Dev. (GMO)

    Staff to report back on a comprehensive implementation plan

     

    Staff to report back with specific management recommenda- tions

    Mar. 19/14

     

     

     

     

    Mar. 19/14

     

    YY

    Public Art Piece Honouring L. M. Alexander

    Jan. 22/13

    (GIC 14-001)

     

    P&ED

    Tourism & Culture

    Staff to report back on feasibility and funding

    Apr. 16/14

    ZZ

    One Third Expense Allowance for Council

     

    Corporate Services

    To be revisited each term of Council

    2014